Executive Assistant & Office Administrator

Location: Bangalore, India | Reports to: Chief Executive Officer | Type: Full-Time, In office

About The Role

The company is looking for an agile, proactive and discreet Executive Assistant & Office Administrator to act as the core operational right hand to the CEO. The role combines calendar management and strategic executive support with end-to-end workplace operations, stakeholder communication and high-impact logistics at the Bangalore headquarters.

Executive Calendar Governance and Schedule Architecture (Core Priority)

You will architect and safeguard the CEO's daily, weekly and quarterly calendars, reserving dedicated windows for strategic deep work, board preparation and team reviews. You will arbitrate overlapping internal and external meeting demands with decisive context, eliminate double-bookings and minimise idle transitions. You will make sure agendas, pre-reads, bios and secure conferencing links are assembled and tested at least 24 hours before every engagement.



You will also coordinate scheduling across domestic and international partners, institutional investors and independent board members in multiple time zones, and dynamically accommodate urgent executive shifts, investor briefings and regulatory matters while protecting primary company milestones.

General Administration and Workplace Governance

You will direct front-office protocols, executive reception, facilities upkeep, stationery management and IT asset readiness to keep the workplace immaculate. You will manage vendors across their lifecycle by reviewing service level agreements (SLAs), sourcing commercial quotes and supervising contractors for housekeeping, pantry, transport and maintenance. You will organise secure digital repositories for company resolutions, board documents, NDAs, agreements and other confidential corporate records. You will also liaise with Finance by reconciling executive card statements, verifying expense claims against

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