Role Overview
The Purchase Executive will support day-to-day procurement for manufacturing and project requirements. The role involves obtaining quotations, preparing purchase orders, coordinating with suppliers and internal teams, and tracking materials through delivery. The executive is expected to maintain accurate records and help ensure that materials are purchased on time, at competitive prices, and in line with approved specifications and processes.
Key Responsibilities
1. Purchase Requisition and Sourcing
• Review approved purchase requisitions for quantity, specifications, required delivery date, budget and supporting documents; seek clarification where information is incomplete.
• Identify suitable suppliers and issue requests for quotation (RFQs) based on approved specifications and sourcing requirements.
• Obtain and compare quotations, checking price, taxes, freight, payment terms, delivery lead time, warranty and compliance with specifications.
• Prepare comparative statements and purchase recommendations for review and approval by the manager.
2.



Purchase Orders and Records
• Prepare purchase orders and order amendments based on approved quotations, terms and delegated approval limits.
• Ensure purchase orders clearly state item description, make/model where applicable, quantity, price, taxes, delivery schedule, inspection requirements and payment terms.
• Enter and maintain purchase data in the ERP or company system and keep RFQs, quotations, approvals, POs and supplier correspondence properly documented.
• Follow up on pending approvals and promptly communicate any changes or risks to the reporting manager.
3. Supplier Coordination and Expediting
• Coordinate with existing and prospective suppliers for quotations, order acknowledgement, drawings or documents, dispatch details and delivery commitments.
• Track open purchase orders and expedite supplies against production plans, project schedules and site requirements.
• Maintain supplier contact deta

📌 Purchase Executive (Ahmedabad)
🏢 CIMCON Software India Private Limited (CSIPL)
📍 Ahmedabad