Job Description: Executive Assistant to Director
Position: Executive Assistant to the Managing Director

Job Summary

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative and secretarial support to the Managing Director. The candidate will be responsible for managing schedules, coordinating meetings, handling travel arrangements, and ensuring smooth day-to-day executive operations.

Key Responsibilities

- Manage the MDs calendar, appointments, meetings, and daily schedule.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, airport transfers, and itineraries.
- Handle hotel bookings and accommodation arrangements as per travel requirements.
- Organize meetings, prepare agendas, and maintain meeting records and follow-up action points.
- Handle emails, phone calls, correspondence, and other communications on behalf of the MD.
- Prepare reports, presentations, letters, and other business documents as required.
- Coordinate with internal departments, clients, vendors,



and external stakeholders.
- Maintain confidential documents, records, and business information.
- Manage expense statements, travel bills, reimbursements, and other administrative tasks.
- Ensure timely follow-ups on important tasks and assignments.
- Provide general administrative support to the Director as required.

Required Skills and Qualifications

- Bachelors degree in any discipline.
- Prior experience as an Executive Assistant, Personal Assistant, or in a similar role would be preferred.
- Excellent communication, organizational, and time-management skills.
- Proficiency in MS Office, particularly Outlook, Excel, and PowerPoint.
- Experience in travel planning, flight ticketing, and hotel bookings.
- Ability to handle confidential information with discretion.
- Solid coordination, multitasking, and problem-solving abilities.
- Professional attitude with attention to detail and the ability to work in a fast-paced setting.

📌 Executive Assistant To Director (Mumbai)
🏢 Magpie Global
📍 Mumbai