Applicants must hold both an Engineering degree and an MBA to be eligible for this position. Please apply only if you meet both qualification requirements.

Key Responsibilities

- Meeting Management & Documentation: Organise meetings, prepare agendas, record Minutes of Meetings (MoM), document key decisions, and circulate action points to the concerned departments.
- Follow-ups & Coordination: Follow up with various departments to monitor the progress of assigned tasks, ensure timely closure of action points, and escalate delays or challenges to management.
- Management Presentations: Prepare qualified PowerPoint presentations, MIS reports, progress reports, and management updates for review and presentation to the Director.
- Project Planning & Monitoring: Assist in project planning, progress tracking, interdepartmental coordination, and monitoring of key deliverables and timelines.
- Cross-functional Coordination: Coordinate with internal departments, including Projects, Planning, Finance, Procurement, HR, Operations, and other relevant teams, to ensure smooth information flow and timely execution of activities.
- Stakeholder Management: Liaise with external stakeholders, consultants, vendors, clients, and other relevant parties to obtain updates, coordinate deliverables, and resolve coordination-related issues.
- Ideas & Process Improvement: Proactively identify opportunities for improvement, suggest innovative ideas, and contribute to better operational efficiency, project execution, and business processes.
- Feedback & Action Tracking: Collect feedback from department heads and stakeholders, analyse inputs, and ensure that recommendations and agreed actions are communicated and followed through.
- Data Analysis & Reporting: Consolidate departmental information, analyse progress against targets, identify gaps, and highlight key issues requiring management attention.
- Management Support:



Assist the Director in tracking strategic initiatives, reviewing departmental performance, coordinating special assignments, and ensuring timely implementation of management decisions.

Required Qualifications & Skills

- B.E./B.Tech. in Civil, Mechanical, Electrical, or a relevant engineering discipline, along with an MBA in Operations, Project Management, Business Administration, or a related specialisation.
- Strong proficiency in Microsoft PowerPoint and Excel; experience in preparing management-level presentations and MIS reports is essential.
- Excellent verbal and written communication skills.
- Strong organisational, coordination, follow-up, and stakeholder management abilities.
- Analytical thinking, problem-solving skills, and a proactive approach to identifying improvement opportunities.
- Ability to interact confidently with senior management, departmental heads, and external stakeholders.
- Strong attention to detail and the ability to manage multiple assignments simultaneously.
- Ability to understand technical and project-related information and present it in a clear, concise, and structured manner.

Preferred Candidate Profile

- Experience in infrastructure, EPC, construction, engineering, or project-based organisations will be an advantage.
- A proactive professional who can independently coordinate with multiple departments and ensure accountability for action points.
- Someone who can connect technical understanding with management objectives and provide meaningful insights and suggestions.
- Comfortable presenting updates, highlighting challenges, and proposing solutions to senior management.

Key Expectation: The candidate should act as a coordination link between the Director and various departments, ensuring that discussions translate into actionable plans, progress is tracked, feedback is incorporated, and management decisions are implemented effectively.

📌 Technical Excutive Assistant (Mumbai)
🏢 Meka Infrastructure
📍 Mumbai