ONLY CANDIDATES FROM RETAIL / HOSPITALITY INDUSTRY , BENGALURU BASED , 6 DAY WORK WEEK

Job Role

The Manager Administration & Asset is responsible and accountable to Management for the overall administration, facilities, security, properties and physical assets of the organisation.

The role is responsible for ensuring that all offices, retail stores, warehouses and other company premises are protected, functional, well-maintained and operationally ready.

The Facility Manager will report to this position and will manage day-to-day facility execution. The Manager will provide direction and oversight and remain accountable for the overall functioning of the function.

The role will also act as an execution and coordination arm of Management for administrative matters, vendors, external agencies, property matters and special projects.

Key Responsibilities

Facility Management

- Ensure smooth day-to-day facility operations across retail stores, corporate offices, warehouses, and other company premises.
- Oversee maintenance of electrical systems, HVAC, plumbing, civil works, DG sets, UPS systems, elevators, and fire safety systems.
- Conduct regular facility inspections and preventive maintenance activities.
- Ensure compliance with safety, health, environmental, and statutory regulations.
- Manage annual maintenance contracts (AMC) and service agreements.
- Ensure customer-facing areas, stores and facilities maintain the aesthetic, cleanliness and operational standards established by Management.
- Ensure preventive maintenance schedules are completed within prescribed timelines and appropriately documented.
- Ensure appropriate emergency response protocols are in place for critical facility failures, breakdowns, security incidents and other operational emergencies.
- Monitor the availability of essential facility supplies,



consumables, tools and maintenance materials.

Asset Management

- Maintain accurate records of company assets, including furniture, fixtures, equipment, IT assets, and infrastructure.
- Monitor vendor response times and issue-closure timelines against agreed SLAs and service commitments.
- Track asset lifecycle from procurement to disposal.
- Conduct periodic asset audits and physical verification.
- Coordinate with finance and procurement teams for asset capitalization, movement, and disposal.
- Monitor asset utilization and recommend cost optimization measures.
- Ensure infrastructure and customer-facing facilities remain operationally ready and are maintained to the standards established by Management.

Vendor & Contractor Management

- Identify, negotiate, and manage facility vendors and service providers.
- Monitor vendor performance and ensure adherence to SLAs.
- Conduct periodic assessments of physical, facility and operational risks and recommend appropriate preventive or corrective measures.
- Ensure applicable environmental, waste-management and other facility-related statutory requirements are identified, tracked and complied with.
- Verify invoices and manage facility-related budgets and expenditures.
- Maintain a central calendar of critical maintenance, renewal, statutory and contractual dates and ensure timely follow-up.
- Maintain a facility and maintenance dashboard covering critical assets, breakdowns,



preventive maintenance, AMCs, pending repairs, vendor performance and upcoming renewals.
- Track asset utilisation, recurring expenditure and major repair or replacement requirements and identify opportunities for cost optimisation.
- Coordinate with contractors for renovation, refurbishment, and expansion projects.

Store & Infrastructure Support

- Ensure uninterrupted operations of retail stores, offices and customer-facing areas.
- Support store teams in resolving maintenance and infrastructure-related issues.
- Coordinate emergency repairs and breakdown maintenance.
- Maintain aesthetic standards and operational readiness across all facilities.

Compliance & Safety

- Ensure compliance with fire safety regulations and emergency preparedness protocols.
- Coordinate statutory inspections and certifications.
- Maintain records related to facility compliance, licenses, and vendor documentation.
- Implement workplace safety initiatives and risk mitigation measures.

Reporting & Administration

- Prepare facility management MIS reports and maintenance dashboards.
- Track facility budgets, maintenance expenses, and asset utilization reports.
- Present operational updates and recommendations to management.

Management & External Coordination

• Represent Management with landlords, government authorities, statutory bodies and external agencies.

• Follow through on Management decisions, projects and assigned matters to completion.

Reporting & Cost Management

• Maintain records of assets, properties, vendors, AMCs, warranties and compliance.

• Monitor budgets, expenditure, renewals and major repairs or replacements.

• Provide Management with concise MIS, operational updates and recommendations.

📌 Manager-Administration and Asset (Bengaluru)
🏢 Dapp Consultants Bangalore
📍 Bengaluru