Job Summary

Executive Assistant Male - West Bengal, India. Full time.

Job Type

Full time

Responsibilities

- Calendar Schedule Management: Manage the Director daily schedule, appointments, meetings, and travel plans. Coordinate meetings with internal teams, clients, vendors, business associates, and other stakeholders. Ensure timely reminders and follow-ups for significant commitments.
- Management Coordination: Coordinate with various departments on behalf of the Director. Follow up on tasks assigned by the Director to concerned team members and departments. Track pending activities and provide regular status updates to the Director. Assist in ensuring timely execution of management decisions.
- Communication Correspondence: Handle emails, letters, messages, and other correspondence on behalf of the Director, wherever authorized. Draft professional communications, notes, reports, and meeting briefs. Maintain proper records of important communications and documents.
- Meeting MIS Support: Prepare meeting agendas, notes, presentations, and required documents. Record and track Minutes of Meeting (MOM) and action points. Prepare follow-up reports and MIS as required by the Director. Coordinate with departments for timely submission of reports and information.
- Travel Event Coordination: Coordinate domestic and international travel arrangements, including tickets, accommodation, transportation, and itineraries. Assist in organizing business meetings, conferences, events, and management visits. Coordinate with concerned departments during Director plant and business visits.




- Confidential Administrative Support: Maintain strict confidentiality of management information, business plans, financial information, and other sensitive documents. Maintain organized records and files for the Director. Handle other administrative and special assignments entrusted by the Director.
- Follow-up Special Projects: Follow up with employees, departments, customers, vendors, and other stakeholders as directed by the Director. Support the Director in special projects, business initiatives, and management assignments. Ensure timely completion and reporting of assigned tasks.

Requirements

- Excellent verbal and written communication skills.
- Strong follow-up and coordination ability.
- Excellent time management and organizational skills.
- Proficiency in MS Office / Google Workspace, particularly Excel, Word, PowerPoint, and email.
- Ability to prepare MIS, presentations, and reports.
- Strong interpersonal and relationship-management skills.
- Ability to handle confidential information with discretion.
- Ability to multitask and work under pressure.
- Willingness to travel when required.

Qualifications Experience

- Qualification: Graduate in any discipline; MBA/PGDM will be an added advantage.
- Experience: 2-5 years of experience as an Executive Assistant, Personal Assistant, Management Executive, or in a similar role.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 EXECUTIVE ASSISTANT MALE (Kolkata)
🏢 YOGINI TRADEX
📍 Kolkata