Job Summary

Role purpose: To take day-to-day ownership of company secretarial administration and entity management for Inchcapes 100+ group entities across some 60 jurisdictions, reporting into Group Legal in London. The role is the principal point of contact for company secretarial matters, working with a high degree of autonomy and exercising judgement on process, prioritisation and escalation. It carries direct exposure to Group Legal, senior management, the groups private equity owner and external advisers, and supports live MA, financing and governance workstreams.

Responsibilities

- Own the day-to-day company secretarial and entity management workload for the groups 100+ entities, operating with limited supervision and taking responsibility for quality, accuracy and delivery to deadline.
- Draft minutes, resolutions, powers of attorney, bank mandates, shareholder approvals and related documentation from Group templates, adapting them where circumstances require and identifying where Group Legal input is needed.
- Manage end-to-end execution logistics across jurisdictions - circulation and signature by directors, notarisation, apostillation, legalisation and courier arrangements - tracking each document through to completion and chasing where necessary.
- Instruct, coordinate and manage local corporate service providers, company secretarial agents and external advisers across multiple jurisdictions, including reviewing their output, monitoring cost and holding them to agreed timetables.
- Own the group structure chart and entity records, ensuring Diligent Entities and the Group Legal SharePoint are complete, accurate and current at all times, and driving remediation of legacy data gaps.
- Run the group compliance calendar: statutory filing deadlines, annual returns and accounts, director and officer changes, registered office and constitutional amendments, with early escalation of risks and slippage.
- Collate and issue KYC/AML documentation for banks, auditors, advisers, counterparties and the groups private equity owner, managing recurring refresh cycles and responding to ad hoc requests under time pressure.




- Support the entity simplification programme - mergers, members voluntary liquidations, de-registrations and strike-offs - coordinating with HR, benefits, facilities, tax and finance and with external corporate, employment and tax advisers.
- Support Group Legal on corporate transactions and projects (MA, joint ventures, refinancing and governance initiatives), including condition precedent and closing deliverables, corporate authorisations and post-completion integration of acquired entities.
- Contribute to the improvement of company secretarial processes, templates, trackers and guidance, including greater use of technology and automation.

Who you are

- ICSI qualified (Associate Company Secretary), with around 5-8 years post-qualification company secretarial or entity management experience gained in a multinational group, or in a corporate services or qualified services environment servicing multinational clients.
- Demonstrable experience of managing overseas subsidiaries and working across multiple jurisdictions, including instructing and managing local providers.
- Confident preparing corporate documentation with minimal input and comfortable forming a view on what is required, while recognising when to escalate.
- Hands-on experience of entity management systems, ideally Diligent Entities, and of maintaining group structure charts and statutory records for a complex group.
- Experience supporting corporate transactions from a company secretarial perspective (MA, restructuring, financing) would be a strong advantage.
- Fluent written and spoken English, and credible corresponding directly with directors, senior management, advisers and colleagues in other jurisdictions.
- Methodical, highly accurate and rigorous in record-keeping and document production.
- Well organised,



resilient under a high-volume workload, and able to prioritise independently while working remotely with a UK-based team across time zones.
- Positive, proactive and a fast learner, with a flexible approach and the confidence to deal professionally with all levels of management.
- Training will be provided on Group processes and on non-Indian jurisdictions.

Knowledge, Skills and Abilities

Essential

- Strong company secretarial and corporate governance knowledge gained in a multinational environment.
- Experience managing legal entities across multiple jurisdictions and coordinating overseas compliance requirements.
- Ability to draft board minutes, written resolutions, powers of attorney, shareholder resolutions, bank mandates and related corporate documentation with minimal supervision.
- Experience instructing and managing external corporate service providers, company secretarial agents and advisers.
- Strong understanding of statutory filing requirements, annual compliance obligations and corporate record maintenance.
- Experience maintaining entity management systems and corporate records databases, ideally including Diligent Entities or a similar platform.
- Excellent organisational and project management skills, with the ability to manage a high-volume workload and competing priorities.
- Strong attention to detail and commitment to accuracy in document production and record keeping.
- Excellent written and verbal English communication skills.
- Strong stakeholder management skills, including interaction with directors, senior management and external advisers.
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and SharePoint.

Desirable

- Experience supporting MA transactions, post-acquisition integrations, corporate restructurings, entity simplification projects or financing.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Deputy Company Secretary - Global Entities (Chennai)
🏢 Inchcape Shipping Services
📍 Chennai