APM Terminals

Position: Site Administrator

Department: Operations / Administration

Location: Bangalore

Job Summary

The Site Administrator is responsible for ensuring smooth administrative, facility, compliance, and vendor management activities at the warehouse site. The role supports day-to-day operations by maintaining infrastructure, managing documentation, attendance, procurement processes, vendor coordination, asset management, and regulatory compliance.

Key Responsibilities

- Facility Management - Ensure overall upkeep and maintenance of the warehouse facility.
- Facility Management - Monitor office infrastructure, utilities, lighting, housekeeping, and common areas.
- Facility Management - Coordinate with vendors for facility repairs and maintenance activities.
- Facility Management - Ensure all facility-related issues are addressed within defined timelines.
- Attendance Manpower Management - Maintain daily attendance records of employees and contract manpower.
- Attendance Manpower Management - Track absenteeism, overtime, and shift attendance.
- Attendance Manpower Management - Coordinate with HR and manpower vendors for attendance reconciliation.
- Attendance Manpower Management - Ensure timely submission of attendance reports.
- Documentation Compliance - Maintain statutory, compliance, and operational records.
- Documentation Compliance - Ensure all SOPs, licenses, permits, and audit documents are updated and available.
- Documentation Compliance - Support internal, external, customer, and regulatory audits.
- Documentation Compliance - Maintain document control and record retention as per company guidelines.
- PR PO Management - Raise Purchase Requisitions (PRs) for site requirements.
- PR PO Management - Follow up on approvals with relevant stakeholders.
- PR PO Management - Coordinate with procurement teams for Purchase Order (PO) generation.




- PR PO Management - Track PR/PO status and ensure timely closure.
- Invoice Verification Submission - Collect invoices from vendors and service providers.
- Invoice Verification Submission - Verify invoice details against approved POs and services rendered.
- Invoice Verification Submission - Submit invoices to the finance team for processing.
- Invoice Verification Submission - Track payment status and coordinate with finance for timely vendor payments.
- Vendor Housekeeping Management - Monitor the performance of facility, housekeeping, and support service vendors.
- Vendor Housekeeping Management - Ensure housekeeping standards, cleanliness, and hygiene are maintained across the site.
- Vendor Housekeeping Management - Conduct periodic vendor performance reviews.
- Vendor Housekeeping Management - Ensure vendor staff compliance with safety, grooming, and workplace standards.
- AMC Machinery Monitoring - Maintain records of all machinery and equipment under AMC.
- AMC Machinery Monitoring - Track AMC validity and renewal dates.
- AMC Machinery Monitoring - Coordinate preventive maintenance schedules.
- AMC Machinery Monitoring - Liaise with vendors during equipment breakdowns and service activities.
- AMC Machinery Monitoring - Ensure minimum downtime of critical equipment.
- Site Gemba Audit Management - Conduct daily site inspections and Gemba walks.
- Site Gemba Audit Management - Identify safety, quality, compliance, and facility-related gaps.




- Site Gemba Audit Management - Track corrective and preventive actions until closure.
- Site Gemba Audit Management - Support continuous improvement and Kaizen initiatives.
- Administrative Support - Provide administrative support to warehouse operations and support functions.
- Administrative Support - Coordinate meetings, visitor management, and site-level administrative activities.
- Administrative Support - Arrange office supplies and site requirements as needed.
- Asset Management - Maintain records of company assets issued to employees.
- Asset Management - Coordinate issuance and tracking of ID cards, uniforms, lockers, stationery, and related items.
- Asset Management - Conduct periodic asset verification and reconciliation.
- Asset Management - Ensure proper control of asset inventory.

Key Skills Competencies

- Facility Vendor Management
- Documentation Compliance Management
- Procurement Coordination (PR/PO Process)
- Invoice and Payment Tracking
- Audit Gemba Management
- Asset Management
- Solid MS Excel and Reporting Skills
- Communication Coordination Skills
- Attention to Detail

Educational Qualification

- Bachelor;s Degree in Business Administration, Commerce, Operations Management, or related field.
- Relevant experience in warehouse administration, facility management, or operations support preferred.

Experience

- 2-5 years of experience in warehouse administration, facility management, logistics, or operations support roles.

Key Performance Indicators (KPIs)

- Attendance accuracy and timely reporting.
- PR/PO turnaround time.
- Invoice submission and payment tracking efficiency.
- Audit compliance score.
- Facility maintenance and issue closure rate.
- Vendor performance compliance.
- Housekeeping and safety compliance score.
- Asset tracking accuracy.
- AMC renewal compliance.
- Timely closure of Gemba observations and action items.

📌 Site Admin (Bengaluru)
🏢 A.P. Moller - Maersk
📍 Bengaluru