Job Title: Executive Assistant to the Founder / Managing Director

Location: In office, Vallath Education Group

Employment Type: Full-time

Experience Required: 4+ Years

Department: Executive Office / Executive Support

Reports To: Founder / Managing Director

Job Summary

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to support the Founder / Managing Director in managing priorities, schedules, communications, and stakeholder coordination.

The ideal candidate will ensure that meetings, decisions, and commitments are translated into clear action items, assigned to the appropriate stakeholders, tracked, and followed through to completion. This role requires strong coordination skills, professional communication, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive & Calendar Management

• Manage the Managing Director's calendar, appointments, scheduling, and rescheduling.

• Identify scheduling conflicts and ensure priorities are appropriately managed.





• Send timely reminders regarding meetings, deadlines, and appointments.

• Coordinate professional and personal appointments and communications on behalf of the MD.

2. Priority & Action Tracking

• Maintain action trackers covering tasks, owners, deadlines, and status updates.

• Proactively follow up with stakeholders to ensure timely completion of assigned tasks.

• Identify delays, dependencies, and potential roadblocks.

• Escalate matters requiring the MD's attention and drive action items through to closure.

3. Meeting & Information Management

• Prepare meeting agendas, relevant documents, background information, and previous action items.

• Attend meetings when required and document key discussions, decisions, and action points.

• Share meeting summaries and follow-up communications with relevant stakeholders.

• Prepare briefing notes and executive summaries as required.

4. Internal Team Coo

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