Job Title: Executive Assistant (EA)

Department: Executive Office / Operations
Reporting To: Founder/Manager
Location:Andheri West
Experience: 2–5 years preferred (preferably in events or media industry)

Key Responsibilities:Administrative & Executive Support:
Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
Handle travel bookings, itineraries, visa processing, and accommodation.
Prepare and organize documents, presentations, and reports for meetings or events.
Draft and respond to emails, letters, and other communications on behalf of the senior team.
Take accurate minutes during internal and external meetings and ensure follow-ups are tracked.

Event Coordination Support:
Liaise with vendors, clients, and internal departments to support event execution.
Maintain event files, checklists, budgets, and timelines.
Coordinate logistics for meetings, recce, site visits, and production timelines.
Assist in guest list management, RSVP tracking, and coordination with celebrity managers, if applicable.

Operational Efficiency:
Track ongoing projects and ensure deadlines are met.




Follow up on pending tasks across departments.
Support HR/admin in onboarding new team members or freelancers for event projects.
Help in coordinating approvals, quotations, invoices, and internal paperwork.

Confidentiality & Discretion:
Handle sensitive information with the highest level of confidentiality and professionalism.
Be the first point of contact for high-profile stakeholders, maintaining a courteous and polished demeanor.

Key Skills & Competencies:
Excellent communication (spoken and written) and interpersonal skills.
Solid multitasking, time management, and organizational abilities.
Proficient in MS Office (Excel, PowerPoint, Word) and Google Workspace.
Comfortable in a fast-paced, deadline-driven, and energetic work workplace.
Ability to stay calm and resourceful during live events or crisis moments.

Job Type: Permanent

Pay: ₹12,592.51 - ₹50,044.83 per month

Language:
English (Preferred)

Work Location: In person

📌 Executive Assistant To Founder Mumbai
🏢 Gharanaa
📍 Mumbai