Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Managing Director to provide comprehensive administrative and business support. The role involves managing the MD’s work coordination, emails and correspondence, vendor follow-ups, quotation verification, reporting, and inter-departmental coordination while ensuring timely closure of assigned tasks and complete confidentiality.

Roles & Responsibilities
Coordinate and follow up on the MD’s daily official activities, tasks, meetings, appointments, and schedules.
Track pending matters, commitments, and action items and provide regular status updates.
Coordinate with vendors on quotations, orders, deliveries, payments, and pending issues.
Monitor, prioritize, draft, and follow up on significant official emails and correspondence.
Prepare qualified emails, follow-ups, reminders, enquiries, reports, and business communications.
Verify and compare quotations and escalate discrepancies or delays to the MD.
Prepare pending-task reports, summaries, and follow-up status reports.




Coordinate with HR, Purchase, Accounts, Production, Stores, Sales, Maintenance, and other departments.
Maintain organized records of quotations, communications, approvals, and important documents.
Ensure confidentiality of all management-related information and communications.

Mandatory Requirements
Graduate / Postgraduate with 3–7 years of relevant experience.
Excellent verbal and written communication skills.
Strong email drafting and business correspondence skills.
Proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.
Robust follow-up, coordination, organizational, and time-management abilities.
Ability to prioritize tasks, manage multiple assignments, and work under pressure.
Strong attention to detail and quotation comparison skills.
Ability to handle confidential information with complete discretion.
Professional, proactive, responsible, and independent approach.

📌 Executive Assistant Chennai
🏢 Pradeep Stainless
📍 Chennai