Reporting To: Executive Assistant / Senior Management
Job Summary
We are looking for a Junior Executive Assistant to provide basic administrative and coordination support to the Executive Office. The ideal candidate should be organized, presentable, willing to learn, and comfortable handling routine office and communication tasks.
Key Responsibilities
Call Management
Attend incoming calls professionally.
Take messages and forward calls to the concerned person.
Calendar & Appointment Support
Assist in scheduling meetings and appointments.
Maintain basic calendar updates and meeting reminders.
Email Assistance
Monitor incoming emails and forward them to the appropriate person.
Draft simple emails and routine communications as instructed.
Meeting Support
Arrange meeting rooms and required materials.
Ensure documents, stationery, and refreshments are available when required.
Document & Office Support
Prepare, print, scan, photocopy, and organize documents.
Maintain proper filing of records and documents.
Follow-Up & Coordination
Follow up with team members for routine information or pending tasks.
Share updates with the Senior EA or concerned executive.
General Administrative Support
Assist with day-to-day administrative activities.
Support the Senior EA and Executive with other tasks as assigned.
Required Skills
Positive communication skills
Basic knowledge of MS Office / Google Workspace
Good typing and documentation skills
Basic email etiquette
Good organizational skills
Positive attitude and willingness to learn
Ability to maintain confidentiality
Qualified and presentable manner
Educational Qualification Graduate in any discipline. Freshers with good communication and organizational skills may also apply.
Key Personal Attributes
Punctual and disciplined
Polite and skilled
Responsible and dependable
Attention to detail
Quick learner