We are seeking a highly organized Part-Time Finance & Operations Coordinator to support our growing business. This role combines bookkeeping, AP/AR administration, payroll support, contract administration, and general finance operations. The ideal candidate is proactive, detail-oriented, highly responsive, and comfortable working independently while collaborating with a US-based team.
The successful candidate will work aligned to Eastern Standard Time (EST) and provide approximately 10 versatile schedule per week, with scheduling varying based on business needs.
Key Responsibilities
Finance & Accounting
Manage Accounts Payable and Accounts Receivable
Process invoices and maintain accurate billing records
Perform bank and credit card reconciliations
Assist with monthly close activities
Maintain accurate financial records within QuickBooks
Support GAAP-compliant bookkeeping practices
Assist with financial data cleanup and reconciliation projects
Support payroll administration through Justworks
Prepare financial reports and supporting documentation as required
Contracts & Procurement
Create and maintain customer and vendor contracts
Coordinate contract procurement and execution
Maintain organized contract documentation
Track contract renewals and key dates
Support purchasing and vendor management processes
Administrative & Operations Support
Maintain organized documentation using Google Workspace
Coordinate with internal stakeholders to ensure timely completion of finance-related tasks
Assist with operational projects as required
Familiarity with HubSpot is a plus for supporting sales and customer operations
Requirements
Robust experience with QuickBooks (required)
Experience handling AP/AR, invoicing, reconciliations, and bookkeeping
Payroll administration experience (Justworks experience preferred)
Strong understanding of GAAP principles
Experience with contract administration and procurement coordination
Excellent written and verbal English communication
Highly responsive and comfortable working during EST business hours
Strong organizational skills and attention to detail
Ability to manage multiple priorities independently
Experience with Google Workspace
HubSpot experience is a plus
📌 Part Time Finance & Operations Coordinator Mumbai
🏢 Magma Holding
📍 Mumbai
Reply to this offer
Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.