Salary: ₹18,000 – ₹25,000 per month (Depending on experience)
Job Overview: We are looking for a reliable, computer-literate Factory Back-Office Executive to manage day-to-day inventory records, basic billing, and customer/vendor communications. The ideal candidate will handle physical stock tracking alongside easy digital/brand promotion using AI tools like ChatGPT and Canva (training will be provided).
Key Responsibilities
Stock & Inventory Management
Maintain daily record of incoming raw materials and outgoing finished goods.
Prepare delivery challans, purchase orders, and basic sales invoices (using Tally / MS Excel).
Conduct weekly physical stock counts and reconcile discrepancies with the factory supervisor.
Digital & Brand Communications
Send product catalogs, quotes, and follow-ups to clients via WhatsApp Business and Email.
Use AI tools (ChatGPT, Canva) to quickly generate simple product flyers, email pitches, and social updates.
Maintain an updated digital product catalog and client contact directory.
General Admin & Operations
Coordinate with transport vendors for dispatches and shipments.
Respond to routine customer inquiries via phone, WhatsApp, and email.
Handle basic office paperwork and vendor filing.
Key Requirements & Skills
Education: Graduate or 12th Pass with computer certification.
Computer Skills: Basic to intermediate knowledge of MS Excel, MS Word, and email management. Knowledge of Tally/Tally Prime is a strong advantage.
Tech-Savvy: Willingness to learn and use simple AI tools (ChatGPT, Canva) for marketing content.
Languages: Fluency in Kannada (for local coordination) and working knowledge of English or Hindi.
Proximity: Candidates living within 5–10 km of Yedamadu are strongly preferred.
Preferred Qualifications
Prior 1–3 years experience in factory office admin, storekeeper support, or computer operation.
Basic understanding of B2B/industrial goods purchasing or dispatch workflows.
📌 Office Assistant Bengaluru (India)
🏢 Vivasvan International
📍 India
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