Administration & Property Management

Location : BKC , Mumbai

Job Summary: We are looking for an experienced qualified to manage the end-to-end Administration and Property Management of the Company's existing and future offices, site offices, and owned/rented properties. The role will be responsible for ensuring smooth day-to-day operations, property maintenance, facilities management, statutory coordination, tenant management, handovers, and execution of property-related works.

Key Responsibilities:

- Manage complete administration and day-to-day operations of offices and site offices.
- Oversee housekeeping, security, stationery, pantry/grocery supplies, office consumables, repairs, maintenance, and other administrative requirements.
- Manage operations and maintenance of Company-owned and rented properties.
- Coordinate MEP requirements, including electrical, plumbing, HVAC, and other facility-related works.
- Manage snagging and de-snagging activities and ensure timely closure of defects.
- Coordinate interior, renovation, refurbishment, and property-related projects with contractors, consultants, and vendors through execution and handover.
- Maintain property records, maintenance schedules, agreements, deposits, and other relevant documentation.




- Coordinate premises takeover from the Leasing Team and complete agreed works before tenant handover.
- Manage tenant possession, post-handover requirements, and resolution of property-related issues.
- Coordinate with RWAs, societies, building management, government authorities, and utility agencies for NOCs and property-related formalities.
- Liaise with BMC, BEST, Adani Electricity, and other relevant authorities for property and utility matters.
- Coordinate property tax, electricity meter/bill name changes, utility transfers, NOCs, and other statutory/property formalities.
- Raise monthly rental invoices to tenants and follow up for timely collections.
- Coordinate rental invoices for properties taken on rent.
- Coordinate execution and registration of Leave & License / Lease Agreements with Legal, Finance, Leasing, and other stakeholders.
- Manage vendors and service providers to ensure uninterrupted office and property operations.
- Provide administrative and coordination support to the Sr. VP Projects, including calendar management, meetings, travel, follow-ups, action points, and reimbursements.
- Work closely with Projects, Leasing, Finance, Legal, Procurement, HR, Senior Management, tenants, landlords, contractors, consultants, vendors, RWAs, and government/utility authorities.

📌 Property Management Manager (Mumbai)
🏢 Swan
📍 Mumbai