Overview:

Tek Wissen Group is a workforce management provider throughout India and many other countries in the world.

Position: Time & Expense (T&E;) Specialist
Location: Whitefield' Bangalore, India
Job Type: Full Time

Work Type: Onsite / Hybrid (as applicable)
Shift: US Business Hours / US Overlap Shift (as required)

Job Description:

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- We are seeking a detail-oriented and analytical Time & Expense (T&E;) Specialist to support the timekeeping, expense management, and financial operations of a leading US-based technology company.

- The role involves reviewing and validating employee and contractor timesheets, auditing expense claims, ensuring compliance with company policies, identifying discrepancies, and coordinating with employees, managers, vendors, and US-based finance and operations teams.

- The ideal candidate will have strong numerical accuracy, an understanding of time and expense processes, and the ability to manage high transaction volumes while maintaining compliance, data integrity, and service-level commitments.

Key Responsibilities

Time and Timesheet Management

- Review, validate, and process employee and contractor timesheets in accordance with established business policies and deadlines.

- Verify reported hours, overtime, shift hours, billable hours, leave, and other applicable time entries.

- Validate timesheets against approved work schedules, project assignments, contractual terms, and client-specific requirements.

- Follow up with employees, contractors, managers, and project stakeholders to resolve missing, incomplete, or inaccurate time entries.

- Monitor pending timesheet submissions and approvals, sending reminders and escalating overdue items.

- Identify discrepancies between submitted hours, approved hours, and recorded hours.

- Support weekly, biweekly, and monthly time-processing cycles, as applicable.

Expense Report Review and Auditing

- Review employee and contractor expense claims for accuracy, completeness, and compliance with company policies.

- Validate receipts, supporting documents, expense categories, business purposes, and approval records.

- Review expenses related to travel, accommodation, meals, transportation, mileage, and other approved business expenditures.

- Identify duplicate claims, unsupported expenses, policy violations, unusual spending patterns, and calculation errors.

- Verify expense limits, approval thresholds, and applicable reimbursement requirements.

- Coordinate with employees and managers to obtain missing documents, clarify exceptions, and resolve discrepancies.

- Ensure expense reports are processed within defined turnaround times.

Policy Compliance and Internal Controls

- Apply company policies governing timesheets, overtime, travel, reimbursements, and expense approvals.





- Ensure all transactions follow established approval workflows and segregation-of-duties requirements.

- Maintain complete documentation and audit trails for time and expense transactions.

- Identify exceptions requiring additional approval or escalation.

- Support internal audits and compliance reviews by providing relevant reports and documentation.

- Maintain confidentiality and protect sensitive employee, contractor, financial, and business information.

Payroll and Billing Support

- Coordinate with payroll, accounts payable, billing, and finance teams to ensure approved time and expense data is available for downstream processing.

- Reconcile submitted and approved hours against payroll inputs, client billing records, or project records, wherever applicable.

- Identify discrepancies in billable hours, overtime, expense reimbursements, and approved time entries.

- Support timely resolution of rejected timesheets, billing exceptions, and reimbursement queries.

- Ensure approved time and expense records are processed within the applicable payroll and billing cut-off schedules.

- Maintain accurate records of processed, pending, rejected, and disputed transactions.

Stakeholder and Query Management

- Serve as a point of contact for routine timekeeping and expense-related queries.

- Communicate professionally with US-based employees, contractors, managers, finance teams, and other stakeholders.

- Track queries through resolution, maintaining clear records of outstanding issues and actions taken.

- Escalate unresolved exceptions, approval delays, and potential financial risks to the appropriate teams.

- Provide timely updates on processing status, missing approvals, and outstanding documentation.

Reporting and Process Improvement

- Prepare daily, weekly, and monthly reports covering timesheet completion, pending approvals, expense processing, exceptions, and aging.

- Monitor turnaround time, processing accuracy, exception rates, and compliance with service-level agreements.

- Identify recurring errors and recommend corrective actions to reduce rework.

- Support standardization and automation of repetitive time and expense activities.

- Maintain process documentation, operating procedures, and knowledge resources.

- Contribute to continuous improvement initiatives that enhance operational accuracy and efficiency.

Required Qualifications

- Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related discipline.

- Approximately 2 5 years of relevant experience in time and expense processing, expense auditing,



payroll operations, finance operations, or shared services.

- Hands-on experience reviewing timesheets, expense reports, receipts, approvals, or reimbursement requests.

- Strong numerical, analytical, and reconciliation skills.

- Proficiency in Microsoft Excel, including lookup functions, pivot tables, and data validation.

- Experience working with timekeeping, expense management, payroll, ERP, or workflow management systems.

- Strong written and verbal communication skills.

- Ability to work with US-based stakeholders and meet time-sensitive processing deadlines.

Preferred Qualifications

- Experience supporting US-based businesses or international shared services operations.

- Familiarity with contractor timesheets, contingent workforce operations, client billing, or staffing-related timekeeping.

- Exposure to expense management platforms such as Concur, Expensify, or similar systems.

- Experience with timekeeping and workforce management platforms.

- Understanding of overtime rules, expense policies, approval controls, and payroll cut-off processes.

- Experience supporting high-volume transaction processing in a technology-driven business setting.

Key Skills and Competencies

- Exceptional attention to detail and data accuracy.

- Strong analytical thinking and discrepancy resolution.

- Ability to identify duplicate transactions and policy exceptions.

- Effective stakeholder coordination and follow-up.

- Strong organizational skills and deadline management.

- High standards of integrity, confidentiality, and compliance.

- Ability to manage multiple priorities in a fast-paced environment.

- A continuous improvement mindset with a willingness to adopt new tools and technologies.

Key Performance Indicators (KPIs)

- Performance will be measured against the following operational metrics:

- Timesheet processing accuracy.

- Expense report review accuracy.

- On-time completion of time and expense processing cycles.

- Turnaround time for expense report reviews and timesheet approvals.

- Reduction in unresolved exceptions and aged transactions.

- Timely resolution of employee and contractor queries.

- Compliance with company policies and internal control requirements.

- Accuracy of payroll and billing inputs, wherever applicable.

- Productivity, service-level adherence, and process improvement contributions.

Why Join This Opportunity?

- Support the operations of a leading US-based technology business.

- Gain experience in international finance, workforce operations, and expense management.

- Work with global stakeholders and cross-functional teams.

- Develop expertise in enterprise systems, process controls, and technology-enabled operations.

- Build a career in finance operations, workforce management, payroll support, or global shared services.

Tek Wissen Group is an equal opportunity employer supporting workforce diversity.

📌 Time & Expense (T&E) Specialist (India)
🏢 Tekwissen India
📍 India