JOB DESCRIPTION

PURCHASE MANAGER – BMN ALLOY STEELS PVT. LTD.

Department: Purchase & Stores

Designation: Purchase Manager

Location: BMN Alloy Steels Pvt. Ltd.

Reporting To: Plant Head / Management

Industry: Steel / Alloy Steel / Forging / Heat Treatment / Engineering

1. Job Purpose

To manage and control the complete purchase function of BMN Alloy Steels Pvt. Ltd., ensuring timely procurement of materials, consumables, spares, services and job-work requirements at competitive prices and appropriate quality.

The Purchase Manager will be responsible for vendor development, commercial negotiation, purchase follow-up, job-worker and service-provider coordination, indent-to-PO tracking, purchase documentation and bill/PO verification, while closely coordinating with Stores, Production, Maintenance, Quality, Accounts and Management.

2. Key Responsibilities

A. Purchase & Procurement

- Handle day-to-day purchase requirements of the plant based on approved indents.

- Review purchase indents for proper description, specification, quantity and urgency.

- Obtain quotations from existing and prospective vendors.

- Prepare comparative statements and obtain appropriate approvals.

- Negotiate price, payment terms, delivery schedule, freight, taxes, warranty and other commercial conditions.

- Issue Purchase Orders as per approved terms and conditions.

- Ensure timely delivery against open POs.

- Maintain systematic follow-up of pending purchase orders.

- Identify critical and long-lead items and ensure advance procurement.

- Coordinate with Stores to ensure material availability and avoid production stoppage.

B. Store Purchase & Inventory Coordination

- Coordinate closely with Stores for regular and emergency requirements.

- Monitor consumption and stock levels of important consumables, spares and maintenance items.

- Develop minimum/maximum and reorder levels for critical items in coordination with Stores.

- Review non-moving, slow-moving and excess inventory.

- Ensure purchase decisions are aligned with actual plant requirements and available inventory.

- Avoid unnecessary duplication of purchases.

C. Job Worker Management

- Identify and develop suitable job workers for forging, machining, heat treatment, fabrication, repair and other outside processes.

- Obtain quotations and negotiate job-work rates.

- Compare job-work rates with market rates and previous purchase history.

- Coordinate material movement to and from job workers.

- Follow up continuously for timely completion and return of material.

- Maintain job-worker-wise pending material and delivery status.

- Coordinate with Production, Quality and Accounts regarding job-worker requirements, rejections and bills.

- Develop alternate job workers to avoid dependency on a single supplier.

D. Service Provider Development & Coordination

- Develop, identify and coordinate with reliable service providers required for plant operations, maintenance and other support activities.

- Develop service providers for areas such as:

- Mechanical maintenance

- Electrical maintenance

- Instrumentation

- Fabrication and welding

- Machining

- Crane and material handling

- Civil works

- Refractory work

- Furnace maintenance

- Equipment erection and commissioning

- AMC and preventive maintenance

- Calibration and testing

- Transportation and logistics

- Other specialized industrial services

- Obtain quotations and prepare comparative statements for service contracts and jobs.

- Negotiate service charges, manpower rates, scope of work, response time, payment terms and other commercial conditions.

- Coordinate with Maintenance, Production, Engineering and other user departments to finalize the scope of work.

- Ensure service providers mobilize manpower, tools and equipment as committed.

- Follow up for timely completion of service/maintenance jobs.

- Monitor service-provider performance, quality of work and response time.





- Develop alternate service providers for critical services to ensure business continuity.

- Maintain a Service Provider Database with scope of services, contact details, rates, manpower capability and performance history.

- Assist in finalizing annual maintenance contracts (AMC), rate contracts and service agreements.

- Ensure service bills are checked against the approved PO/work order and actual work completed before submission to Accounts.

E. Vendor Development

- Develop new and reliable vendors for raw materials, consumables, spares, engineering items, services and job work.

- Search for manufacturers and suppliers through Internet, Google, B2B portals, industry directories, trade associations and references.

- Identify manufacturers wherever possible instead of depending only on traders.

- Obtain and evaluate vendor credentials, manufacturing capability, product range, references and commercial terms.

- Coordinate with Quality/Technical departments for vendor evaluation and approval.

- Maintain an updated Vendor & Service Provider Database.

F. New Requirement / New Product Sourcing

- Take ownership of sourcing vendors for new and non-standard requirements.

- Understand the basic technical requirement from the concerned department and search for suitable manufacturers/suppliers.

- Obtain multiple quotations wherever practical.

- Study technical specifications, drawings, material grades and required standards.

- Coordinate with Engineering, Maintenance, Production and Quality for technical clarification.

- Build alternate sources for critical equipment, spares and consumables.

G. Scrap Purchase – Domestic & Import

- Assist Management in procurement of steel scrap and other required scrap materials.

- Search and develop domestic as well as international scrap suppliers.

- Assist in evaluating import scrap offers, including grade/specification, quantity, origin, price, freight, insurance, port charges, customs-related costs, landed cost and payment terms.

- Prepare landed-cost comparisons for imported scrap.

- Coordinate with CHA, freight forwarders, logistics agencies and relevant internal departments as required.

- Maintain records of scrap suppliers, offers, specifications and historical purchase prices.

H. Ferro Alloy & Alloy Material Purchase

- Assist in procurement of Ferro Alloys and other alloying materials.

- Obtain quotations from multiple suppliers and prepare comparative statements.

- Compare prices based on effective alloy cost/recovery wherever applicable.

- Track market movements and supplier offers.

- Coordinate with SMS/Metallurgy and Stores regarding grade, specification and quantity requirements.

I. Online Market Research & Sourcing

The candidate must be comfortable with independent online research.

- Search online for manufacturers, suppliers and service providers for new requirements.

- Identify alternative brands and equivalent products.

- Compare specifications and prices from different sources.

- Search for domestic and overseas suppliers when required.

- Verify supplier websites, product catalogues and technical information.

- Maintain a database of newly identified suppliers and service providers.

J. PO, Invoice & Bill Verificatio

- Verify supplier invoices against approved Purchase Orders.

- Check item description, quantity, PO rate, invoice rate, GST, freight, discount and other applicable charges.

- Identify differences between PO rate and billed rate before forwarding bills to Accounts.

- Verify that material/service supplied corresponds to the PO/work order.





- Coordinate with Stores regarding GRN/receipt confirmation.

- For service bills, verify completion of the actual scope of work with the concerned department.

- Ensure unauthorized rate changes are not accepted.

K. Commercial Negotiation

The Purchase Manager should independently negotiate:

- Basic price

- Quantity discounts

- Payment terms

- Credit period

- Delivery period

- Freight

- Packing and forwarding

- GST

- Warranty

- Replacement of defective material

- Service charges

- Manpower rates

- Job-work rates

- AMC rates

- Price validity

- Annual/rate contracts

The objective should be to achieve optimum total cost, reliable quality and timely supply, rather than focusing only on the lowest quoted price.

L. Purchase Follow-Up & Expediting

- Prepare and maintain a Pending PO / Purchase Follow-up Report.

- Follow up with suppliers and service providers regularly.

- Highlight delayed and critical items to Plant Head/Management.

- Coordinate with Stores and User Departments regarding delivery priorities.

- Ensure critical spares and consumables reach the plant before stock-out situations arise.

- Escalate repeated supplier/service-provider delays and performance issues.

3. Key Performance Indicators (KPIs)

Performance will be evaluated on:

- Timely procurement against approved indents.

- Purchase cost reduction through negotiation and alternate sourcing.

- Development of new and reliable vendors.

- Development of reliable service providers for plant requirements.

- Reduction in dependency on single-source suppliers/service providers.

- Vendor and service-provider delivery performance.

- Reduction in emergency purchases.

- Accuracy of PO and commercial documentation.

- Correct verification of supplier/service-provider bills against PO/work order.

- Timely sourcing of new/non-standard requirements.

- Development of alternate sources for critical items.

- Purchase savings achieved through negotiation and vendor development.

- Timely availability of critical spares and consumables.

- Proper documentation and purchase discipline.

4. Candidate Profile

Education

- Graduate in any discipline.

- Diploma/Degree in Mechanical Engineering, Metallurgy or related technical field will be an advantage.

Experience

- 8–15 years of relevant experience in Purchase/Procurement, preferably in Steel, Forging, Engineering, Foundry or Heavy Manufacturing.

- Practical experience in industrial purchase, job-work procurement, service-provider management, scrap, ferro alloys, engineering spares and consumables will be preferred.

Required Skills

- Strong negotiation skills.

- Strong vendor and service-provider management.

- Excellent follow-up and expediting ability.

- Good commercial understanding.

- Ability to understand basic technical specifications/drawings.

- Good knowledge of MS Excel.

- Ability to prepare comparative statements.

- Solid online vendor-search capability.

- Ability to identify alternative products/suppliers/service providers.

- Good communication and interpersonal skills.

- Strong analytical ability.

- Ability to work under pressure and handle urgent plant requirements.

- High level of integrity and commercial discipline.

Most Important Requirement

The candidate should be a hands-on Purchase Manager, not merely an office-based PO processor.

He should be capable of independently handling the complete cycle:

Indent → Understand Requirement → Search Vendor/Service Provider → Obtain Quotations → Technical/Commercial Comparison → Negotiate → Approval → PO/Work Order → Follow-up → Delivery/Service Completion → GRN/Service Confirmation → Invoice Verification → Payment Coordination → Closure

The person should also actively develop new vendors and service providers rather than depending only on the existing supplier base.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Purchase Manager (Hooghly)
🏢 BMN ALLOY STEELS
📍 Hooghly