Job Description – Purchase & Procurement Executive

Company Name: Giyaan Pharma Pvt. Ltd.
Job Title: Purchase & Procurement Executive
Department: Purchase & Procurement
Industry: Pharmaceutical Manufacturing
Experience: 4 Years
Qualification: B. Com / M. Com
Employment Type: Full-Time

Job Summary

We are seeking an experienced Purchase & Procurement Executive with a strong background in the pharmaceutical manufacturing industry. The candidate will be responsible for end-to-end purchasing and procurement activities, including raw material sourcing, vendor development, price negotiation, purchase order processing, inventory coordination, and ensuring timely material availability for production operations.

Key Roles & Responsibilities

1.

· Handle end-to-end procurement of APIs, excipients, chemicals, solvents, pharmaceutical raw materials, packaging materials, and other production-related requirements.

· Identify and source materials from approved and reliable suppliers.

· Prepare purchase requisitions (PR), request for quotations (RFQ), comparative statements, and purchase orders (PO).

· Negotiate competitive prices, payment terms, and delivery schedules with vendors.

· Ensure timely procurement of materials as per production requirements.

· Track purchase orders and follow up with suppliers for timely deliveries.

2.

· Identify, evaluate, and develop new suppliers for pharmaceutical materials.

· Maintain strong relationships with existing vendors.

· Coordinate with QA/QC departments for vendor qualification and approval.

· Evaluate supplier performance based on quality, cost, and delivery timelines.





· Resolve vendor-related issues, including material shortages, quality concerns, and delayed deliveries.

3.

· Coordinate with Production, Stores, Quality, and Planning departments to understand material requirements.

· Monitor inventory levels and plan purchases to avoid stock shortages or excess inventory.

· Ensure uninterrupted availability of materials for manufacturing operations.

· Coordinate with Stores for material receipt, GRN processing, and stock verification.

· Follow up on rejected materials, replacements, and returns to suppliers.

4.

· Maintain purchase orders, quotations, invoices, delivery challans, and vendor records.

· Ensure procurement activities comply with applicable GMP requirements and company SOPs.

· Coordinate with suppliers for Certificates of Analysis (COA), Safety Data Sheets (SDS), and other required documentation.

· Maintain proper documentation for internal and external audits.

· Coordinate with QA/QC for material approvals and supplier-related documentation.

5.

· Conduct supplier price comparisons and market analysis.

· Identify cost-saving opportunities without compromising material quality.

· Prepare procurement reports, purchase tracking reports,



and vendor performance reports.

· Monitor procurement budgets and material costs.

· Coordinate with Accounts for invoice verification and vendor payment follow-ups.

Required Skills & Competencies

· Strong knowledge of pharmaceutical purchase and procurement processes.

· Hands-on experience in sourcing APIs, excipients, chemicals, solvents, and packaging materials.

· Good understanding of vendor development, supplier evaluation, and negotiation.

· Knowledge of pharmaceutical manufacturing requirements, GMP, and SOPs.

· Experience in Focus, ERP/SAP or other procurement management software.

· Proficiency in MS Excel and purchase reporting.

· Strong communication, coordination, analytical, and problem-solving skills.

· Ability to manage multiple purchase requirements and meet deadlines.

Preferred Candidate Profile

· Minimum 2–4 years of experience in Purchase & Procurement within the pharmaceutical manufacturing industry.

· Experience in sourcing pharmaceutical raw materials, APIs, chemicals, solvents, or packaging materials.

· Strong vendor network within the pharmaceutical industry.

· Ability to independently handle procurement operations and supplier coordination.

· Good knowledge of material planning, inventory management, and cost control.

· Immediate joiners or candidates serving a short notice period will be preferred.

· Industry Requirement Pharmaceutical Manufacturing Only.

Pay: ₹25,000.00 - ₹30,000.00 per month

Perks:

- Provident Fund

Work Location: In person

📌 Purchase and Procurement (Hyderabad)
🏢 Giyaan Pharma Private
📍 Hyderabad