Job Description: Personal Assistant to Promoter | Family Office | Gurugram

Job Title: Promoter’s Personal Assistant
Location: Gurugram, Haryana
Experience: 2–5 Years
Employment Type: Full-Time
Department: Promoter’s Office / Family Office

Please Note: Candidates with prior experience in the food industry, food business, or FMCG sector will be preferred.

About the Role

We are looking for a highly organised, proactive, and professional Personal Assistant to the Promoter for our Family Office in Gurugram. The ideal candidate will provide comprehensive administrative and personal assistance, manage schedules and communications, coordinate meetings and travel arrangements, and ensure the smooth execution of day to day activities.

The candidate must possess excellent communication skills, strong organisational abilities, discretion, and the ability to handle confidential information with the utmost professionalism.

Key Responsibilities

- Calendar & Schedule Management: Manage the Promoter’s daily calendar, appointments, meetings, reminders, and commitments efficiently.
- Communication Management: Handle calls, emails, messages, and correspondence professionally, ensuring timely follow-ups and responses.
- Meeting Coordination: Schedule meetings, coordinate with internal teams and external stakeholders, prepare meeting agendas, and track action points.
- Travel Arrangements: Plan and coordinate domestic and international travel, including flight bookings, hotel reservations, local transportation, and itineraries.
- Administrative Support: Maintain records, organise documents, manage files, and prepare reports, presentations, and other business-related documents as required.
- Personal Assistance: Coordinate personal appointments, family-related schedules, and other tasks entrusted by the Promoter.
- Task & Follow up Management: Track pending tasks, significant deadlines, and commitments to ensure timely completion.
- Expense & Bill Coordination:



Assist with expense tracking, bill payments, reimbursements, and maintaining relevant records, wherever required.
- Confidentiality & Professionalism: Handle sensitive business and personal information with complete discretion and maintain the highest standards of integrity.
- Ad-hoc Responsibilities: Manage additional assignments and coordinate special requirements as directed by the Promoter.

Required Qualifications & Skills

- Graduate in any discipline, additional qualifications in administration or management will be an advantage.
- 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
- Excellent verbal and written communication skills in English and Hindi.
- Strong organisational, time management, multitasking, and coordination skills.
- Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, along with calendar and email management tools.
- Ability to prioritise tasks, anticipate requirements, and work independently in a fast paced environment.
- High level of discretion, integrity, attention to detail, and professional etiquette.

Preferred Candidate Profile

- Candidates with prior experience in the food industry, food business, or FMCG sector will be preferred.
- 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
- Excellent verbal and written communication skills in English and Hindi.
- Strong organisational, coordination, multitasking, and time management abilities.
- Proficiency in MS Office, email correspondence, calendar management, and travel coordination.
- Professional, presentable, proactive, and capable of interacting with senior management and external stakeholders.

How to Apply

Interested candidates who meet the above criteria are invited to share their updated CV, mentioning their relevant experience and current/expected compensation.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 PA to Promoter (Gurugram)
🏢 Sindhu Trade Links
📍 Gurugram