JOB DESCRIPTION – STORE EXECUTIVE

Company Name: Crown Technologies
Department: Stores / Inventory Management
Designation: Store Executive
Reporting To: Store In-charge / Purchase Manager / Plant Manager
Work Location: Plant 1 / Plant 2
Industry: Automotive and Engineering – Job Coating Services

1. Company Profile

Crown Technologies is a job coating company providing Electro Deposition (ED) Coating, Powder Coating, Shot Blasting, and Spray Painting services for automotive and engineering components. The company operates with modern, PLC-controlled automatic ED coating lines and other advanced coating facilities to meet customer requirements for quality, delivery, and corrosion protection.

Crown Technologies serves OEMs and their Tier 1 and Tier 2 suppliers. Both plants are IATF 16949 certified by IR Q Class, and the ED coating plants are CQI-12 approved by customers.

2. Job Purpose

To manage daily store operations, including the receipt, inspection, storage, issuance, and inventory control of raw materials, paints, chemicals, spare parts, consumables, packing materials, and finished goods. Ensure material availability for uninterrupted production while maintaining accurate stock records, proper storage conditions, traceability, and compliance with company procedures.

3. Key ResponsibilitiesA. Material Receipt and Inspection

- Receive incoming materials against purchase orders, delivery challans, and invoices.
- Verify material quantity, item description, part number, batch number, and supplier details.
- Coordinate with the Quality Department for incoming material inspection wherever required.
- Identify and segregate rejected, damaged, or non-conforming materials.
- Ensure proper entry of received materials in the ERP system or stock register.
- Maintain Material Safety Data Sheets (MSDS/SDS) for applicable chemicals.

B. Inventory and Stock Management

- Maintain accurate stock records for all incoming and outgoing materials.
- Monitor minimum, maximum, and reorder stock levels.
- Conduct daily stock monitoring and periodic physical stock verification.
- Identify slow-moving, non-moving, excess, and obsolete materials.
- Ensure stock accuracy between physical inventory and ERP records.
- Follow FIFO (First In, First Out) or FEFO (First Expired, First Out), as applicable.

C. Paint and Chemical Store Management

- Maintain proper storage of ED paints, powder paints, spray paints, pretreatment chemicals, and other process chemicals.
- Follow supplier-recommended storage temperature, shelf-life, and handling requirements.
- Ensure proper labelling, batch identification, and traceability of chemicals.
- Store incompatible chemicals separately according to SDS requirements.
- Ensure appropriate ventilation, spill-control arrangements, PPE, and fire-safety measures.
- Monitor expiry dates and inform the concerned department before materials expire.




- Issue paints and chemicals only against authorized requests and maintain batch-wise issue records.

D. Material Issue and Production Support

- Issue materials to ED coating, powder coating, shot blasting, and spray painting production lines against approved material requisitions.
- Ensure correct material, quantity, and batch are issued to the concerned department.
- Maintain material issue and return records.
- Coordinate with Production and Planning teams to ensure uninterrupted production.
- Monitor critical consumables, masking materials, hooks, jigs, abrasives, and packing materials.
- Report material shortages and urgent requirements to the Store In-charge and Purchase Department.

E. Spare Parts and Consumables Management

- Maintain inventory of machine spare parts, maintenance tools, electrical components, pumps, filters, nozzles, and other consumables.
- Coordinate with the Maintenance Department to identify critical spare parts.
- Maintain records of spare parts received, issued, returned, and balance stock.
- Support timely procurement planning to prevent production downtime.

F. Documentation and Reporting

- Maintain Goods Receipt Notes (GRN), material issue slips, stock registers, and material return notes.
- Maintain purchase order, delivery challan, invoice, and other supporting records.
- Prepare daily stock reports, monthly inventory reports, and stock reconciliation statements.
- Maintain batch traceability and stock movement records.
- Support internal audits, customer audits, and IATF 16949 documentation requirements.
- Ensure all store records are accurate, updated, and readily available.

G. Finished Goods and Dispatch Support

- Maintain proper identification and segregation of finished goods and customer-owned materials, where applicable.
- Coordinate with Production and Quality teams for finished goods clearance.
- Ensure correct part number, quantity, packaging, and customer identification before dispatch.
- Maintain dispatch records and coordinate with the logistics team.
- Follow FIFO and customer-specific handling and packing requirements.

H. Safety, Housekeeping, and 5S

- Maintain cleanliness and proper arrangement of the store area.
- Follow 5S practices and ensure materials are stored in designated locations.
- Ensure secure material handling and use of appropriate PPE.
- Prevent material damage, mix-ups, contamination, and unauthorized access.
- Follow company safety procedures for handling paints, chemicals, and hazardous materials.

4. Quality System Responsibilities





- Follow applicable company procedures and work instructions.
- Maintain material identification and traceability as required.
- Support compliance with IATF 16949 and customer-specific requirements relevant to store operations.
- Participate in internal audits, stock audits, and corrective-action activities.
- Report inventory discrepancies, damaged materials, and traceability issues immediately.
- Support continuous improvement activities related to inventory accuracy, material handling, and cost reduction.

5. Required Qualifications

- Diploma or Bachelor's degree in Commerce, Logistics, Supply Chain Management, or any relevant discipline.
- Candidates with experience in automotive manufacturing or industrial stores will be preferred.
- Basic computer knowledge, including MS Excel and ERP/store management systems.
- Knowledge of inventory management, GRN, FIFO/FEFO, stock reconciliation, and material traceability.

6. Experience

- Preferred: 2–5 years of experience in stores or inventory management in an automotive or manufacturing industry.
- Experience in paint shops, ED coating, powder coating, chemical stores, or engineering components will be an added advantage.

7. Required Skills

- Inventory control and stock reconciliation.
- Material receipt, storage, and issuance.
- MS Excel and ERP data entry.
- Documentation and record maintenance.
- Coordination with Production, Quality, Purchase, Maintenance, and Logistics teams.
- Attention to detail and identification of material discrepancies.
- Good communication, time management, and problem-solving skills.

8. Key Performance Indicators (KPIs)

- Inventory accuracy percentage.
- Material stock-out incidents.
- On-time material issuance to production.
- GRN and material issue entry accuracy.
- Physical stock verification completion.
- Expired, damaged, or obsolete material value.
- FIFO/FEFO compliance.
- Reduction in material wastage and inventory discrepancies.
- Timely completion of store documentation.
- Store housekeeping and audit compliance.

9. Authority and Accountability

- Responsible for the accuracy of stock records and material movement documentation.
- Authorized to issue materials against approved requisitions as per company procedures.
- Responsible for reporting shortages, excess stock, expired materials, and discrepancies.
- Must obtain approval from the authorized person for stock adjustments, scrap disposal, and other controlled transactions.

10. Coordination

The Store Executive shall coordinate with the following departments:

- Purchase Department
- Production Department
- Quality Department
- Maintenance Department
- Planning Department
- Accounts Department
- Logistics and Dispatch Team

CONTACT PERSON -HR-(phone hidden)

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

- Food provided

Work Location: In person

📌 Store Executive (Sriperumbudur)
🏢 Crowntech Surface Finishings
📍 Sriperumbudur