Job Description: Physical Stock Verification Executive

Department: Stock / Inventory
Designation: Physical Stock Verification Executive
Experience: 1–3 Years (Preferred)
Qualification: Graduate or relevant experience in inventory management
Reporting Manager: Stock Department Head
Employment Type: Full-Time

1. Job Summary

We are looking for a detail-oriented Physical Stock Verification Executive to conduct physical stock counts, verify inventory against system records, identify discrepancies, and maintain accurate inventory data. The candidate will be responsible for ensuring stock accuracy, minimizing inventory errors, and coordinating with the Stock, Purchase, Dispatch, and Accounts departments.

2. Roles and ResponsibilitiesA. Physical Stock Verification

- Conduct daily, weekly, and monthly physical stock counts as per the verification plan.
- Verify actual stock quantities against HRMS/ERP or inventory system records.
- Check product codes, SKUs, item descriptions, quantities, and storage locations.
- Conduct cycle counts and periodic full-stock audits.
- Ensure proper identification, labeling, and storage of inventory.

B. Stock Reconciliation

- Identify and report discrepancies between physical stock and system stock.
- Investigate shortages, excess stock, damaged goods, and misplaced inventory.
- Prepare stock reconciliation reports and submit them to the reporting manager.
- Coordinate with relevant teams to investigate and resolve stock differences.
- Ensure that stock adjustments are processed only after the required approval.

C. Inventory Record Management

- Maintain accurate stock verification sheets and audit records.
- Update verification findings in Excel or the designated inventory system.
- Maintain records of verified, pending, damaged, and disputed stock.
- Ensure all stock movements are properly documented.

D. Interdepartmental Coordination





- Coordinate with the Stock team regarding stock availability and location.
- Work with Purchase to verify received materials against purchase and receipt records.
- Coordinate with Dispatch to verify picked, packed, and dispatched quantities.
- Inform the reporting manager about repeated discrepancies or process gaps.

E. Reporting and Accountability

- Submit daily stock verification reports and periodic reconciliation summaries.
- Escalate high-value discrepancies, suspected losses, and repeated errors immediately.
- Track pending discrepancies until closure.
- Maintain confidentiality and integrity of inventory records.
- Follow warehouse safety procedures and inventory control policies.

3. Required Skills

- Knowledge of physical stock counting and inventory reconciliation.
- Working knowledge of Excel and inventory management systems.
- Attention to detail and numerical accuracy.
- Ability to identify stock discrepancies and investigate their causes.
- Valuable communication and coordination skills.
- Ability to work independently and meet verification deadlines.

4. Key Performance Indicators (KPIs)

- Stock verification completion rate against the planned schedule.
- Physical stock accuracy percentage.
- Number of discrepancies identified and resolved within the defined timeline.
- Timeliness and accuracy of stock verification reports.
- Reduction in recurring inventory discrepancies.
- Compliance with stock audit and verification procedures.

5. Working Conditions

- Working Hours: As per company policy.
- Work Location: Warehouse.
- Weekly Off: As per company policy.
- Reporting To: Stock Department Head.

6. Expected Outcome

Ensure accurate physical inventory records, timely identification of stock discrepancies, effective stock reconciliation, and improved accountability across warehouse operations.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Physical Stock Verification Executive (Varachha)
🏢 Dolphy India
📍 Varachha