Key Roles and Responsibilities

1. Job Objective

To manage batch uploading, attendance updates, certificate generation, exit examinations, DG Shipping-related activities and timetable preparation while ensuring accuracy of training records and compliance with applicable Directorate General of Shipping (DGS) requirements.

2. Key Roles and Responsibilities

*1. Batch Uploading*

- Upload new training batches into the designated DGS portal and institute software, as applicable.

- Enter and verify batch details, course information, candidate details and training schedules.

- Ensure that batch information is accurate and uploaded within the prescribed timelines.

- Coordinate with the Booking and Documentation teams to resolve discrepancies in candidate data.

- Maintain batch-upload records and report pending or unsuccessful uploads to the concerned authority.

*2. Attendance Updates for Completed Batches*

- Update attendance records for completed batches in the designated portal or institute software.

- Verify attendance against approved registers and records received from faculty or instructors.

- Ensure attendance data is accurate, complete and updated within applicable deadlines.

- Identify discrepancies or missing records and coordinate with the concerned faculty, instructor or course in-charge for correction.

- Maintain proper records of attendance updates and pending cases.

*3. Certificate Generation*

- Verify the availability and accuracy of required course completion records before initiating certificate generation.

- Check candidate details, course details, batch information,



attendance and other applicable eligibility requirements.

- Generate or process certificates through the authorized portal or designated system, as applicable.

- Verify certificate details before forwarding them for authorized issuance.

- Maintain certificate-generation records and track pending certificates, errors and rejected cases.

- Ensure certificates are issued only to eligible candidates and in accordance with applicable DGS requirements.

*4. Exit Examination*

- Coordinate exit examination arrangements for eligible candidates as per applicable course requirements.

- Verify candidate and batch details before the examination.

- Ensure the examination system, computer equipment, internet connectivity and examination room are ready.

- Follow applicable DGS examination procedures, including identity verification, CCTV surveillance and examination security.

- Monitor examination completion and report technical issues, irregularities or suspected violations to the authorized officer.

- Maintain examination records and coordinate the completion of required post-examination formalities.

- Ensure examination results and related records are processed through the authorized system.

*5. DG Shipping (DGS)-Related Activities*





- Carry out assigned activities on the applicable DGS portal and institute training-management systems.

- Monitor pending batch uploads, attendance updates, exit examinations and certificate-related activities.

- Follow applicable DGS circulars, guidelines, instructions and prescribed timelines relevant to assigned duties.

- Coordinate with the Vice Principal, Management Representative, course in-charges and Documentation team regarding DGS-related requirements.

- Maintain supporting records and evidence for DGS inspections, audits and compliance verification.

- Report portal errors, discrepancies, pending submissions and compliance issues promptly to management.

- Ensure that all regulatory entries are accurate and that corrections or submissions are made only through authorized procedures.

*6. Timetable Making*

- Prepare training timetables for different courses and batches in coordination with the Vice Principal and concerned course in-charges.

- Schedule theory classes, practical sessions, examinations and other training activities according to approved course requirements.

- Coordinate with faculty, instructors and practical training personnel to confirm availability.

- Ensure that classrooms, practical facilities and instructors are appropriately allocated.

- Communicate finalized timetables and approved revisions to the concerned departments.

- Maintain updated timetable records and ensure changes are communicated promptly.

Pay: ₹15,000.00 - ₹25,000.00 per month

Perks:

- Food provided

Work Location: In person

📌 Admin Assistant (CBD Belapur)
🏢 ABB Ship Management
📍 CBD Belapur