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Job Title

Bill Certification & Quantity Surveying – MEPF / HVAC

Department

Techno-Commercial

Location

TBA

Employment Type

Permanent

Reports To

Category Lead/ HOD TC

Experience Required

8 to 10 Years

Project Context

Applicable for high-rise, institutional, healthcare, corporate, commercial, and large-scale building projects involving MEPF and HVAC packages.

Position Overview The role is responsible for end-to-end quantity surveying, bill certification, cost monitoring, and commercial management for MEPF and HVAC works. The position supports financial accuracy, contractual compliance, timely certification of contractor/vendor bills, cost control, variation management, and commercial reporting throughout the project lifecycle.

Key Responsibilities

- Review drawings, specifications, BOQs, and site execution records to verify quantities for MEPF and HVAC works.
- Prepare and validate quantity take-offs for HVAC, plumbing, fire-fighting, and allied MEP systems as applicable.
- Scrutinize contractor and vendor running bills, final bills, and supporting documents against executed quantities, approved rates, and contract terms.
- Ensure accurate bill certification with proper measurement sheets, abstracts, reconciliations, approvals, and backup documentation.
- Monitor project costs against approved budgets and highlight variances, risks, and potential cost leakages.
- Review contracts, work orders, commercial terms, and package-specific conditions for compliance and payment certification.
- Evaluate variation orders, extra items, change orders, non-tender items, and rate analysis for commercial impact.
- Support preparation of cash-flow projections, cost forecasts, MIS reports, and monthly commercial dashboards.
- Coordinate with execution, planning,



procurement, design, finance, and project controls teams for quantity validation and billing closure.
- Participate in joint measurements with contractors, consultants, and internal stakeholders wherever required.
- Maintain audit-ready records for billing, certifications, approvals, measurements, and commercial correspondence.
- Support final account settlement, reconciliation of quantities, and project close-out documentation.
- Identify opportunities for value engineering and cost optimization without compromising scope, quality, safety, or compliance.

Candidate Profile

- Bachelor’s degree in Mechanical Engineering or Electrical Engineering; Mechanical preferred for HVAC-focused roles.
- Preferred additional exposure/certification in Quantity Surveying, Contracts Management, or Construction Cost Management.
- 8–10 years of relevant experience in quantity surveying, billing certification, and cost control for MEPF/HVAC works.
- Experience in large building projects such as high-rise, healthcare, institutional, corporate, commercial, or mixed-use developments.

Required Technical Skills

- Strong knowledge of quantity take-off and measurement verification for MEPF/HVAC works
- Expertise in contractor bill certification and final account review
- Sound understanding of BOQ, rate analysis, and contract conditions
- Cost monitoring, budgeting,



and variance analysis capability
- Knowledge of variation claims, extra items, and change management
- Familiarity with drawings, specifications, and site measurement practices
- Valuable documentation, MIS reporting, and record management skills
- Proficiency in Excel and commercial reporting tools; exposure to QS/take-off tools is an advantage.

Key Competencies

- Attention to detail
- Commercial acumen
- Analytical thinking
- Cross-functional coordination
- Contractual awareness
- Documentation discipline
- Time management and follow-through
- Integrity and accuracy in certification.

Key Deliverables (12–18 Months)

- Timely and accurate certification of contractor and vendor bills
- Reduction in billing errors, leakages, and unsupported claims
- Improved tracking of MEPF/HVAC cost versus budget
- Complete and audit-ready measurement and billing documentation
- Effective variation and change order control
- Support for timely closure of final accounts and commercial reconciliations.

Preferred Industry Experience Candidates with experience in healthcare facilities, building construction, high-rise developments, institutional projects, corporate buildings, or large infrastructure projects involving MEPF and HVAC packages will be preferred.

Preferred Additional Requirements

- Working knowledge of procurement ERP (i.e. SAP/ ARIBA)/ commercial systems and Microsoft Office tools.
- Ability to interpret technical submittals, BOQs, specifications, and contractual terms.
- Strong communication and negotiation capability with internal and external stakeholders.
- Experience in supplier evaluation frameworks, KPI tracking, and procurement governance practices.

📌 Quantity Surveyor & Bill Certification - MEPF (Ahmedabad)
🏢 Adani Enterprises
📍 Ahmedabad