Location: Delhi

Mode of Work: Hybrid (primarily remote, with occasional office visits)

The role will ensure effective project operations, compliance management, reporting, documentation, and database management across all organizational projects and cohorts.

It will focus on accuracy, timely execution, audit readiness, and continuous improvement of internal processes.

Should have minimum 1-2 years of experience working, organizing and updating data on LMS dashboards or CRMs like Zoho CRM / Salesforce.

1. Cohort Compliance and Documentation

Ensure all pre-cohort, during-cohort, and post-cohort compliance requirements are completed within stipulated timelines.

- Maintain project-wise and cohort-wise compliance trackers and checklists on LMS dashboards.
- Collect, verify, organize, and archive participant, trainer, partner, and funder documentation.
- Maintain learner master databases, batch schedules, attendance, assessments, and completion records.
- Ensure completion of required forms, attendance sheets, assessments, feedback, and completion records.
- Maintain audit-ready digital repositories with standardized naming conventions and version control.
- Ensure documentation meets funder agreements, internal policies, and applicable statutory requirements.

2. Project Reporting Prepare accurate, timely, and comprehensive project, cohort, and funder reports.

- Prepare cohort closure reports and final project reports as required.
- Consolidate cohort-wise progress, learner participation, completion, outcomes, and activity data.




- Track pre- and post-program assessments, course completion, feedback, placements, and follow-up outcomes, where applicable.
- Maintain reporting calendars and ensure all submissions meet deadlines.
- Reconcile data across source records, project trackers, and submitted reports.
- Support preparation of funder presentations, review reports, and management updates.

3. Support on Financial Compliance - documentation

Support on project expense tracking - complete, accurate, and properly organized documentation.

- Verify vendor invoices, reimbursement bills, receipts and supporting documents.
- Coordinate with Accounts to resolve discrepancies, missing documents, and queries.
- Maintain project-wise expense documentation.
- Flag duplicate claims, unusual expenditure, budget deviations, and other potential compliance risks.

4. Database Management

- Update project trackers and Google Sheets/Excel MIS regularly.
- Conduct routine data validation, duplicate checks, and completeness reviews.
- Establish consistent data definitions, formats, naming conventions, and update protocols.
- Track statutory and contractual documentation requirements in coordination with management and relevant specialists.
- Track missing documents, follow up with stakeholders, and escalate unresolved compliance gaps.
- Follow organizational policies on confidentiality, data retention, record access, and document disposal. Ensure learner and stakeholder data is handled securely and shared only with authorized personnel.

📌 Operations and Compliance Executive (Delhi)
🏢 Nimaya Foundation
📍 Delhi