: Executive Assistant to the Director

Location: South Delhi

Work Mode: Primarily hybrid, with some days working from home and some days in the office, depending on requirements

Employment Type: Full-time

Eligibility: Open to both male and female candidates based in Delhi

Travel: Occasional travel may be required

About the Role

We are looking for an organised, proactive and dependable Executive Assistant to support the Director in managing professional and personal schedules, communication and day-to-day coordination.

The ideal candidate should be proficient in written and spoken English, comfortable with basic data analysis and AI tools, and capable of handling confidential information with discretion.

Key Responsibilities

- Professional and personal calendar management: Manage the Director’s business meetings, personal appointments and commitments. Resolve scheduling conflicts, prioritise requests and provide timely reminders.
- Meeting coordination: Schedule internal and external meetings, arrange meeting links or venues, prepare agendas, record minutes and follow up on action items.
- Email and correspondence: Draft professional emails, manage correspondence as assigned and track messages requiring the Director’s attention.
- Travel arrangements: Coordinate business and personal travel as required, including flights, accommodation, transport, itineraries and necessary documentation.
- Follow-ups and task tracking: Maintain trackers for deadlines, pending tasks and approvals, and coordinate with relevant people to ensure timely completion.
- Stakeholder coordination: Act as a point of contact between the Director and internal teams, clients, vendors and other stakeholders.
- Documents and presentations: Prepare,



format and organise reports, presentations, letters and other documents.
- Basic data analysis: Maintain spreadsheets, check data accuracy and prepare easy summaries, tables and charts.
- Use of AI tools: Use tools such as ChatGPT for drafting, summarising, research and routine productivity tasks, while reviewing outputs for accuracy and safeguarding confidential information.
- Administrative and personal coordination: Assist with appointments, reservations, expense records, reimbursements and other reasonable coordination tasks as assigned.
- Record management and confidentiality: Maintain organised digital records and handle business and personal information with care and discretion.

Required Skills and Qualifications

- Strong written and spoken English.
- Good email-writing skills and qualified communication etiquette.
- Working knowledge of Microsoft Office or Google Workspace, particularly spreadsheets, documents, presentations and calendars.
- Basic Excel or Google Sheets skills, including sorting, filtering, simple formulas and data summaries.
- Basic familiarity with AI tools and a willingness to learn.
- Strong organisational skills, attention to detail and the ability to manage multiple priorities.
- Ability to work independently and remain responsive during agreed working hours in a hybrid setup.
- Reliability, professionalism, discretion and sound judgement.
- Based in Delhi, with the ability to attend the office and in-person meetings as required.
- Willingness to travel occasionally.

Education and Experience

- Graduate in any discipline preferred.
- Previous experience as an Executive Assistant, Personal Assistant or in an administrative or coordination role preferred.

📌 EA to Managing Director (Bathinda)
🏢 Starters’ CFO
📍 Bathinda