Job highlights
Proven work experience as a Secretary or Administrative Assistant

Confidential Assistance - Assisting superior in all day to day matters including confidential matters. The first point of contact for external customers during Business Head s absence in Office or whilst on business trips.

Single point of contact among the internal departments to manage the flow of information in a timely and accurate manner.

Coordination with officers/ staff at different companies/units & branch offices - Fixing up appointments - Update of database.

Co-ordinating with internal teams and/or external vendors/agencies for organizing and executing certain tasks & activities.

Correspondence/ Record Keeping- Preparing and maintaining the data shared between the departments and recording the information accordingly.

Receive and Send E - Mails on behalf of Co-Founder & CEO.

Maintenance of Incoming Mails - Make correspondence. Screening and replying of calls and

Emails on behalf of the Business Head.

Arranging Meetings: Scheduling and arranging Internal as well as external significant meetings and conferences.

Arranging meetings of Business Head with Unit Heads of different companies as well as outside parties





Travel Programs- Chalk out Tour Programs of Business Heads - Ensure booking of Tickets -

Ensure reservation of Hotel Rooms.

Travel Management - Managing domestic and international travel. Passport, visa & ticketing activities.

Liaison with outside agencies- Liaison with travelling agents, airlines, hotels, clubs, banks,

etc.

Calendar management of Co-Founder & CEO. Align meeting and appointments as per the schedule.

Follow up with department heads on various tasks assigned.

Create regular reports and update internal databases.

Record meetings, discussions and provide minutes to MD and follow up on the task given.

Develop and maintain an effective network and cooperative relationship with the CEOs internal and external partners & clients.

Letter replies, Mail Management, Credit Card management etc.

Skills

Proven work experience as a Secretary or Administrative Assistant

Familiarity with office organization and optimization techniques

High degree of multi-tasking and time management capability

Excellent written and verbal communication skills

Integrity and professionalism

📌 Executive Assistant Mumbai (India)
🏢 Acme Services
📍 India