Job Purpose To handle day-to-day accounting operations including purchase booking, vendor payments, bank reconciliations, Vendor reconciliation, statutory payments, and audit support, ensuring accurate books of accounts.
Key Responsibilities
Purchase Booking & Accounts Payable
- Ensure timely and accurate booking of purchase invoices of direct & indirect expenses.
- Verify vendor invoices, supporting documents, cost sheets and relevant approvals before booking.
- Monitor purchase booking turnaround time in relation to vessel sailing dates
- Identify discrepancies in cost sheets and coordinate for timely correction.
- Ensure invoices are processed within defined timelines.
Vendor Payments
- Prepare and process vendor payments accurately and within agreed timelines.
- Ensure payments are released within the applicable credit period and without unnecessary delays.
- Coordinate with vendors and internal departments for pending invoices and payment-related queries.
- Maintain vendor satisfaction through timely and accurate payment processing.
Ledger Reconciliation
- Conduct periodic reconciliation of vendor and other relevant ledger accounts.
- Follow up with concerned departments/vendors for missing documents and invoices.
- Ensure reconciliation differences are investigated and resolved promptly.
- Conduct daily Bank reconciliations
Statutory Compliance:
- TDS Payments, EPF Payment, PT Payment
Audit Support:
- Provide documents and support during internal and statutory audits.
Financial Support
- Assist in financial analysis and reporting activities.
Documentation: Maintain proper records for accounting and legal requirements.