Key Responsibilities (KRAs)

- Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.
- Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.
- Vendor Management & Procurement: Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.
- Documentation & Record Keeping: Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.
- Inventory & Asset Management: Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.
- Employee Support & Coordination: Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.
- Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.
- Compliance & Workplace Safety: Support the implementation of administrative policies, SOPs,



security procedures, and workplace safety requirements.
- Maintenance & Issue Resolution: Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.
- Reporting & Administrative Support: Prepare administrative reports and assist management with projects and special assignments.

Core Skills

- Office Administration & Facilities Coordination
- Vendor Management & Procurement
- Documentation & Record Keeping
- Inventory & Asset Management
- MS Office, Communication & Follow-up

Qualifications & Experience

- Graduate in any discipline; relevant administrative qualifications are an advantage.
- Prior experience in administration, facilities, or office operations preferred.
- Working knowledge of MS Excel, Word, and general office documentation.
- Robust organizational, communication, coordination, and problem-solving skills.
- Ability to manage multiple tasks with accuracy and timely follow-up.

📌 Administration Assistant (New Delhi)
🏢 SMC Global Securities
📍 New Delhi