Executive Assistant to the Chief Operating Officer

Female only can apply

Key Responsibilities

Executive Support

- Manage the COOs calendar, meetings, travel, and appointments.
- Prepare agendas, presentations, reports, and executive summaries.
- Draft and review correspondence, memos, and official communications.
- Screen and prioritize communications and requests.

Operational Coordination

- Coordinate meetings with department heads, physicians, and board members.
- Track operational initiatives and strategic projects.
- Assist in monitoring KPIs and operational performance dashboards.
- Follow up on action items and deadlines.

Confidential & Compliance Duties

- Handle highly confidential patient, financial, and organizational data.
- Ensure compliance with healthcare regulations (e.g., HIPAA).
- Maintain secure documentation and records.

Administrative & Project Management

- Support budgeting and financial documentation as required.
- Organize board meetings and executive leadership meetings.




- Assist in hospital accreditation or regulatory preparation.
- Coordinate internal and external stakeholder communications.

Required Qualifications

- Bachelors degree in Healthcare Administration, Business Administration, or related field.
- 3-7 years of experience as an Executive Assistant, preferably in healthcare.
- Experience supporting C-level executives.
- Proficiency in MS Office and healthcare management systems.

Preferred Qualifications

- Experience in hospital or multi-site healthcare operations.
- Knowledge of healthcare compliance standards and regulatory requirements.
- Project management certification is a plus.

Key Skills

- Exceptional organizational and time-management skills
- Robust written and verbal communication
- High level of professionalism and discretion
- Ability to work under pressure and manage competing priorities
- Strong analytical and problem-solving skills

📌 Executive Assistant (Chennai)
🏢 Vasantha Subaramanian Hospitals
📍 Chennai