Job Description: Junior / Senior Purchase Executive Job Description Template You can copy, edit, and use this template for hiring a Junior or Senior Purchase Executive. Job Overview

- Position Title: Junior Purchase Executive / Senior Purchase Executive
- Department: Procurement / Supply Chain
- Reporting To: Senior Purchase Executive, Purchase Manager, or Head of Procurement
- Location: [Insert Company Location, e.g., Raipur, Chhattisgarh

Role Summary The Purchase Executive manages day-to-day sourcing, vendor coordination, purchase order (PO) generation, and order tracking.

- Junior Level: Focuses on execution, issuing POs, tracking deliveries, collecting quotations, and maintaining Excel or ERP purchase logs.
- Senior Level: Manages complex buys, vendor negotiations, rate-card finalization, three-way match error resolution, and guides junior team members.

Key Responsibilities Junior Purchase Executive Responsibilities:

- Convert production or departmental indents into formal vendor inquiries.
- Collect, compare, and analyze quotations based on price, quality, delivery lead time, and payment terms.
- Prepare and issue Purchase Orders (POs) accurately in the ERP or accounting system (e.g., SAP, Tally, or custom ERP).
- Follow up regularly with vendors to ensure on-time material delivery and expedite urgent or delayed orders.
- Coordinate with store and quality-control teams during Goods Receipt Note (GRN) and material inspection.
- Verify supplier invoices against POs and delivery challans before handing them over to the accounts department.
- Maintain and update vendor databases, rate cards, and procurement logs in MS Excel.

Senior Purchase Executive (Additional / Core Responsibilities):





- Execute the full procurement cycle for high-value or complex capital/raw material purchases.
- Negotiate competitive pricing, long-term contracts, service level agreements (SLAs), and credit terms with key vendors.
- Resolve three-way match discrepancies (PO vs. Receipt vs. Invoice) and clear payment holds with finance.
- Manage disputes concerning short supply, damaged goods, or incorrect item specifications.
- Monitor market price trends, evaluate vendor performance, and maintain the Approved Vendor List (AVL).
- Mentor, train, and supervise junior purchase executives on system workflows and escalation handling.
- Prepare weekly/monthly Purchase Management Information System (MIS) reports, cost-saving analyses, and variance tracking.

Required Qualifications & Education

- Education: Bachelor’s degree in Commerce (B.Com), Business Administration (BBA), Engineering, or Supply Chain Management. (A postgraduate diploma in Materials Management or MBA is a strong plus).
- Experience:
- Junior Executive: 1 to 3 years of hands-on experience in purchasing, store operations, or commercial coordination.
- Senior Executive: 3 to 6+ years of specialized experience in manufacturing, engineering, or trading procurement.

Key Skills & Technical Competencies

- Software Proficiency: Working knowledge of ERP modules (SAP MM, Tally Prime, or Oracle) and intermediate-to-advanced MS Excel (VLOOKUP, pivot tables).
- Regulatory Knowledge: Basic understanding of GST, TDS rules on vendor bills, and import/E-way bill documentation (if applicable).
- Core Skills: Robust negotiation, analytical problem-solving, attention to detail, and cross-functional communication.

JOB APPLY
http://jobs.vinayakjob.com
CONTACT DETAILS -
Name - ANJALI SINGH
Number - 95034 51559

📌 Jr. Sr. Purchase Executive For Foundry Steel Shots Manufacturing - Raipur , Chhattisgarh
🏢 Vinayak Outsourcing Works
📍 Raipur