Company Profile:

Seventh Avenue Eventz, a agile innovation-driven event management and marketing agency, boasts over 17 years of expertise. We specialize in ATL/BTL activations, media buying, CSR initiatives, and brand promotions, crafting memorable experiences for brands nationwide.

Responsibilities:

Tender Identification & Tracking

° Monitor Gem portal for Govt, PSU RFPs for event-related opportunities.

° Shortlist relevant tenders based on company eligibility, experience, and scope of work.

° Maintain a tender tracker with submission deadlines and status updates.

Tender Documentation & Preparation

° Prepare and compile complete tender documents including technical proposals, commercial/financial bids, company credentials, work orders, completion certificates, EMD, BG, affidavits, declarations, and compliance documents.

° Ensure all tender submissions strictly adhere to eligibility criteria, formats, and timelines.

Coordination & Internal Communication

° Coordinate with creative & production teams for technical inputs, finance team for EMDs and financial statements, and PRM team for pricing.

Submission





° Submit tenders online and offline as applicable.

° Ensure timely uploading of documents and physical submissions.

Pre-Bid & Bid Meeting Participation

° Attend pre-bid meetings (physical or virtual) to understand tender scope, terms, and clarifications.

° Prepare and submit pre-bid queries in coordination with internal teams.

° Represent the company during technical bid meetings, presentations, or evaluations as required.

° Attend financial bid openings/meetings and report outcomes to management.

Compliance

° Maintain confidentiality of bid pricing and tender data.

EMD Coordination & Collection

° Identify EMD requirements (amount, mode, validity) as per tender terms.

° Ensure EMD instruments are submitted within tender timelines.

° Maintain proper records of EMD payments, receipts, acknowledgements, and validity.

° Track EMD refunds and follow-up for closure.

Pay: ₹15,000.00 - ₹25,000.00 per month

Experience:

- Tender: 1 year (Preferred)

Work Location: In person

📌 Tender Executive (Bhubaneswar)
🏢 Seventh Avenue Eventz
📍 Bhubaneswar