The role carries the following areas of ownership and month-end deadlines:

1 Bank Reconciliation Statement Weekly reconciliation of all bank accounts;
month-end closure by the 5th of the subsequent month. Collate bank statements, interest certificates and related documentation from banking partners.

2 Inter-Company & Ledger Reconciliation Reconcile inter-company balances between entities and close by the 5th of the subsequent month. Track and reconcile Stock Transfer In / Stock Transfer Out ledgers.

3 TDS / TCS Compliance Monthly verification of TDS deductions under
Sections 194Q, 194C, 194I, 194J and 194R. Quarterly e-TDS return filing, issue of Form 16 / 16A, TCS accounting and payment tracking, and correction statements where required.

4 MIS Reporting Prepare and circulate Sales Flash Reports by the
1st of the subsequent month. Prepare the detailed division-wise Profit & Loss statement with variance analysis by the 10th of the subsequent month, covering channel-wise performance (EBO, MBO, E-Commerce, Institutional / Wholesale), expense analysis and year-on-year trend comparisons.

Area of Work Scope & Deliverables
5 Monthly Provisions

Verify and book monthly expense provisions including commission, staff and customer incentives, prepaid expenses, salary, EPF & ESI, and amortisation of annual expenses into monthly buckets.

6 Audit & Management Support
Prepare ad-hoc reports and data as requested by management. Coordinate with cross functional teams to close statutory and internal audit queries within agreed timelines.

3. Key Deliverables & Reporting Calendar




• Sales Flash Reports – by the 1st of the subsequent month.
• Detailed division-wise P&L; with variance analysis – by the 10th of the subsequent month.
• Bank Reconciliation Statements and inter-company reconciliations – by the 5th of the subsequent month.
• Monthly provision workings and expense analysis – within the month-end close calendar.
• TDS/TCS verification – monthly; quarterly e-TDS returns and Form 16/16A – as per statutory due dates.
• Audit schedules and query closure – within timelines agreed with the audit team.

4. Qualification & Experience
Candidates must meet either of the following criteria:
• B.Com (Commerce graduate) with a minimum of 4 years of relevant experience in accounts, reconciliation and MIS reporting.
• CA Inter (Intermediate) qualified with a minimum of 2 years of relevant experience in finance, statutory compliance and MIS.
Industry Exposure (Preferred)
• Retail, FMCG, apparel or multi-location distribution businesses with EBO / MBO / E-Commerce channel structures.
• Prior exposure to multi-entity or multi-warehouse accounting environments.

5. Technical Skills
• Advanced MS Excel – pivot tables,



lookup and reference functions, conditional logic, Power Query and large-data handling; ability to build and maintain reporting templates.
• Sound understanding of TDS provisions (194Q, 194C, 194I, 194J, 194R), TCS, and quarterly return filing, including correction statements.
• Solid grasp of accounting fundamentals, provisioning, prepaid expense treatment and month-end close processes.
• Ability to interpret data and present variance and trend analysis (year-on-year, budget vs. actual) in a decision-ready format.

6. Behavioural Competencies
• High attention to detail and a strong sense of ownership over data accuracy.
• Discipline in meeting recurring monthly and statutory deadlines without follow-up.
• Effective coordination and communication skills to work with warehouse, sales and audit teams.
• Analytical mindset with the ability to identify deviations, investigate root causes and escalate appropriately.
• Integrity and confidentiality in handling sensitive financial information.

7. Key Performance Indicators
• Adherence to the month-end close calendar and MIS publication dates.
• Accuracy of reconciliations – nil unexplained differences carried forward beyond one cycle.
• Zero statutory defaults or interest/penalty on account of delayed TDS/TCS compliance.
• Timeliness and quality of audit schedules and query resolution.
• Reduction in reporting turnaround time through process and template improvements.

📌 MIS Analyst (Chennai)
🏢 Headsup Corporation
📍 Chennai