. Job SummaryThe Ward Secretary is responsible for providing administrative and clerical support in the hospital ward, maintaining patient records, coordinating communication between healthcare professionals, and ensuring smooth day-to-day ward operations.

- 2. Roles and ResponsibilitiesMaintain patient admission, discharge, transfer, and ward registers.
- Prepare, update, and maintain patient files and medical records.
- Coordinate with doctors, nurses, medical records, billing, and other hospital departments.
- Handle telephone calls, messages, and patient-related enquiries professionally.
- Assist in preparing discharge summaries and collecting required documentation.
- Ensure patient files and reports are properly arranged and available when required.
- Update patient census, bed occupancy, and ward-related records.
- Coordinate laboratory reports, investigation requests, and other documentation.
- Maintain confidentiality of patient information and medical records.
- Monitor ward stationery and office supplies and report shortages.




- Assist the Ward In-charge with daily reports and administrative activities.
- Follow hospital policies, infection control procedures, and NABH documentation requirements.
- Perform other administrative duties assigned by the supervisor.
- 3. Educational QualificationAny degree or diploma in Hospital Administration, Healthcare Management, or a related field is preferred.
- Candidates with computer knowledge and basic medical terminology will be preferred.
- 4. Required SkillsGood communication and interpersonal skills.
- Basic computer knowledge, including MS Word, Excel, and hospital information systems.
- Good typing and documentation skills.
- Ability to coordinate with doctors, nurses, patients, and attendants.
- Attention to detail and valuable organizational skills.
- Ability to maintain confidentiality and handle multiple tasks.

📌 Ward Secretary (Chennai)
🏢 Sugam Medical Services Private
📍 Chennai