We’re looking for a self-motivated, organized person to help manage the daily operations of our cosmetic raw materials business. You’ll help with supplier orders, shipping and logistics coordination, product documents, emails and administrative work.

We need someone who takes ownership, keeps track of pending work and follows through without repeated reminders.

Please apply only if you have solid spoken and written English and can confidently edit and format Word and PDF documents. These skills are essential and will be assessed during the hiring process.

Responsibilities

Ordering and supplier coordination

- Prepare purchase orders using approved quantities and prices.
- Communicate with suppliers about availability, pricing, order confirmations and expected shipping dates.
- Track outstanding orders and follow up on delays or missing information.
- Check supplier invoices and order confirmations against purchase orders and flag discrepancies.
- Maintain purchasing records and order trackers.

Shipping and logistics

- Request freight quotes and help arrange pickups and deliveries.
- Coordinate with suppliers, warehouses and carriers.
- Prepare and check shipping paperwork, including packing lists and bills of lading.
- Track shipments and follow up on missed pickups, delays or delivery issues.
- Keep shipment records and provide timely updates.

Documents and records

- Edit and format Word, Excel and PDF documents.
- Maintain product and regulatory documents using approved templates and supplier information.
- Request missing or updated documents from suppliers.




- Check documents for errors, missing details and inconsistent formatting.
- Keep electronic files organized and ensure current versions are easy to find.

General administration

- Handle routine business emails and phone calls.
- Maintain spreadsheets, trackers and business records.
- Keep track of open tasks, deadlines and follow-ups.
- Research products, suppliers and other information as needed.
- Help with other day-to-day operational and administrative work.

Requirements

- Strong spoken English for supplier and carrier calls.
- Strong written English for clear business emails and accurate documents.
- Hands-on Microsoft Word and PDF editing skills.
- Comfortable using Excel to maintain records and trackers.
- Good attention to detail, especially when checking quantities, prices, addresses and paperwork.
- Able to manage several tasks, prioritize urgent work and follow through independently.
- Reliable, willing to learn and consistent about providing progress updates.
- Experience in purchasing, order processing, logistics or business administration is preferred.
- Bachelor’s degree preferred.

Work setup

You must have your own computer, reliable internet and a quiet workspace. Working hours will be discussed during the interview.

How to apply

We’re hiring urgently. Please include your updated resume, relevant experience, expected monthly salary and earliest joining date. Briefly describe your experience with ordering, logistics coordination and Word/PDF editing.

Pay: ₹11,000.00 - ₹28,000.00 per month

Work Location: Remote

📌 Operations & Administrative Coordinator (India)
🏢 Pure or Nothing
📍 India