Job Description, Roles & Responsibilities: Stock Executive

Document Number: CLY-HR-JDRR/SE-001

Position Title : Stock Executive Department : Stores & Logistics Location : Nagpur Reporting To : GMHR Industry : Internet Infrastructure Services/Telecom Employment Type : Full time

Objective of the Role : The Stock Executive is responsible for managing, maintaining, issuing, and reconciling the inventory related to Air Fiber installation equipment and materials. The role involves tracking stock movement to and from field technicians, ensuring real-time record-keeping in both physical registers and digital formats (Excel) , handling reverse stock entries, and maintaining transparency and accountability of the entire stock flow process.

Key Responsibilities in Detail : 1. Inventory Control and Stock Maintenance

- Maintain proper stock levels of all items required for Air Fiber installation:

- JC6 units

- RJ5 Connectors

- CAT cables (various lengths)

- Modular Antennas

- Mounting Brackets

- GI Poles

- JRDU (Remote Distribution Units)

- Power on Ethernet devices (PoE) for Indoor Units (IDU)

- RMDUs and other related telecom components

- Conduct daily, weekly, and monthly physical stock verification.

- Identify shortages, excess, damage, or obsolescence and report to the Store Manager.

- Update a master inventory sheet in Excel with details such as:

- Date of Entry

- Item Code & Description

- Quantity Inward / Outward

- Technician Name

- Work Order / Site Reference

- Balance Stock

- Remarks

2. Daily Stock Issuance to Technicians

- Collect daily installation schedules and technician assignment sheets.

- Issue components as per the material requirement for the day.

- Take technician signatures for issued materials in:

- Physical Stock Register :





- Daily Issue Sheet / Excel :

- Ensure each technician receives adequate stock only based on approved job orders to avoid over-issuance.

3. Reverse Stock Entry (Stock Returned by Technicians)

- Receive and cross-verify leftover or unused material returned by technicians after fieldwork.

- Carefully inspect for any:

- Physical damage

- Improper handling

- Shortage or mismatched components

- Make reverse entries both in:

- Physical Register :

- Excel Sheet (reverse/inward entry tab)

- Update balance stock figures accordingly and verify accuracy with master stock.

4. Record-Keeping and Documentation

- Maintain two-layer documentation:

- Physical Register - All stock transactions to be recorded manually with date, time, item, quantity, technician name, and signature.

- Excel Stock Sheet - Digital log categorized with filters for better tracking and reporting.

- Maintain folders for:

- Daily Issue Slips

- Reverse Stock Receipts

- Work Order Mapping (optional)

5. Reporting & Coordination

- Coordinate with the Procurement and Operations Team for stock planning.

- Submit daily, weekly, and monthly consumption reports to the Manager.

- Generate reports on:

- Stock movement

- Item usage per technician/project

- Items nearing reorder levels

- Damage/loss records if any

- Alert management about low stocks or high-usage items for reordering.

6. Stock Reconciliation & Audit Readiness





- Participate in internal audits and surprise inspections by management or Jio authorities.

- Prepare for reconciliation between:

- Physical Stock

- Digital Records

- Technician Logs

- Maintain all records in audit-ready format with full transparency and accountability.

Skills & Qualifications Required : Education :

- Minimum: 12th Pass (HSC)
- Preferred: Diploma or Graduate in Commerce / Inventory / Logistics or similar field.

Experience :

- Minimum 1-2 years in stock handling, warehouse operations, or telecom-related inventory.
- Experience in telecom / Operations will be considered a plus.

Technical Skills :

- Proficient in Microsoft Excel (Formulas, Filters, Tables, Reverse Entry Sheets).
- Familiarity with stock logs, inward/outward registers.
- Basic understanding of telecom installation components is highly preferred.

Soft Skills :

- Detail-oriented and highly organized.
- Honest and accountable.
- Ability to multitask and handle pressure.
- Good communication skills (written & verbal).
- Punctuality and discipline in daily operations.

Work Timings & Structure :

- Timings : 09:30 AM to 07:30 PM
- Must be present before technicians arrive and stay until post-return stock verification is complete.
- 6 days working (Sunday off unless required for reconciliation)
- Availability during urgent audits or stock inspections.

Performance Metrics / KPIs :

- Accuracy of stock data (Digital vs Physical)
- Zero discrepancy in daily stock issues and returns
- Timeliness of daily report submissions
- Compliance with audit and inventory protocols
- Technician satisfaction with timely stock issue

Tools / Formats to be Maintained :

- Physical Stock Register

📌 Stock Office Executive (Hanuman Nagar)
🏢 Clystra Networks
📍 Hanuman Nagar