Job Description: Billing & Admin Executive

Company : Confiex Data Room Private Limited (Vayooh Group) Location : Malad West, Mumbai Employment Type : Full-Time Experience Required : 2-6 years in Billing, Accounts, or Administration (SaaS / IT / Professional Services preferred) Salary Range : INR 15000-30000 per month, depending on relevant experience & existing salary.

About Confiex Data Room

Confiex Data Room is a leading homegrown Indian Virtual Data Room (VDR) provider specializing in secure document sharing for M&A;, NCLT/IBC insolvency resolutions, IPOs, banking, and real estate transactions.

Role Overview

We are looking for a detail-oriented, proactive, and reliable Billing & Admin Executive to handle end-to-end billing, invoicing, collections support, and office administration at our Malad West office. This role is critical for ensuring smooth financial operations, timely revenue recognition, and effective day-to-day office management in a fast-growing SaaS company.

Key Responsibilities

Billing & Accounts :

- Generate, process, and send invoices (monthly subscriptions, metered storage, one-time fees, etc.) accurately and on time.
- Manage client billing cycles, renewals, and upgrades in the system (Stripe + internal tools).
- Track payments, follow up on outstanding invoices, and coordinate with clients for collections.
- Reconcile billing records with bank statements and accounting software.
- Prepare billing reports, revenue summaries, and MIS for management.
- Handle GST compliance, tax invoices, credit notes, and other statutory requirements.
- Support audit-related documentation for billing.





Administration :

- Manage office operations including vendor coordination, office supplies, maintenance, and housekeeping.

- Handle travel arrangements, hotel bookings, and logistics for the team.

- Maintain employee records, attendance, and leave management.

- Assist in procurement, asset management, and facility-related tasks.

- Support HR admin activities (onboarding paperwork, ID cards, etc.).

- Handle incoming calls, couriers, and general office correspondence.

- Any other admin tasks as required by the management.

- Education : Graduate (B.Com / M.Com / BMS preferred). Tally / GST knowledge is essential.

- Experience : 2-5 years in billing, accounts receivable, or admin roles. Exposure to SaaS billing (recurring revenue, Zoho Books) is a solid advantage.

- Skills & Attributes :

- Excellent knowledge of GST, invoicing, and basic accounting.

- Proficiency in MS Excel, Google Sheets, Tally, and CRM/billing tools.

- Strong attention to detail and accuracy.

- Proactive, organized, and able to handle multiple tasks.

- Honest and trustworthy with financial data.

Pay: ₹15,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

- Malad, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What is your current monthly salary?
- What is your expected monthly salary?
- If offered, would you be able to join immediately?

Experience :

- Billing: 2 years (preferred)
- Office Administration: 1 year (preferred)

Work Location: In person

📌 Billing & Admin Executive - Malad West
🏢 Confiex Data Room
📍 Malad