Job Title: Business Operations Coordinator

Company : VRT Management Group Location : Santosh Nagar, Hyderabad, India (Onsite) Experience : 1+ years in Office Administration / Business Operations Coordinator Employment Type : Full-time

About VRT Management Group

VRT Management Group is an entrepreneurial consulting company founded in 2008 in the USA, with a mission to empower small and medium-scale business leaders across the United States.

With our expanding operations in Hyderabad, we are building a high-performing team to scale our impact through programs such as EGA, EGOS, and Entrepreneur Excellence.

We are now looking for a highly disciplined and detail-oriented Business Operations Coordinator who can ensure smooth business operations, strong coordination, and excellence across the organization.

Role Overview

As a Business Operations Coordinator , you will serve as the central coordination engine of the organization ensuring operational discipline, leadership effectiveness, and smooth day-to-day execution.

This role directly supports the Managing Director and leadership team by managing financial administration, executive coordination, office operations, and cross-functional follow-ups.

If you are highly organized, strong in follow-ups, and thrive in a fast-paced entrepreneurial environment this role is for you.

Key Responsibilities

- Own end-to-end financial administration and invoicing include invoice creation, tracking, payment follow-ups, and maintaining accurate financial records (expenses, vouchers, bills, reimbursements).
- Manage executive coordination and calendar operations by scheduling meetings, avoiding conflicts, sending reminders, preparing agendas, and ensuring smooth execution of leadership schedules.
- Capture meeting minutes (MOM) , maintain action trackers, and ensure timely follow-up and closure of decisions, commitments, proposals, and approvals.
- Ensure smooth office operations and administration , including managing supplies, coordinating with vendors, maintaining office readiness,



and handling administrative infrastructure.
- Maintain structured task tracking and team follow-up systems to monitor deadlines, progress, delays, and completion status across teams, with timely escalation of blockers.
- Coordinate with internal teams (content, operations, leadership) to ensure on-time submission, approvals, and execution of deliverables .
- Execute content posting and social media coordination as per planned schedules to ensure consistency.
- Maintain organized documentation and record management systems for financial, administrative, operational, and coordination activities.
- Drive execution discipline across the organization through consistent follow-ups, tracking, and structured reporting to leadership.
- Continuously improve systems and processes by adapting to a quick-paced, evolving (VUCA) business environment , while leveraging tools (including AI) effectively.

Required Skills and Experience

- 1+ years in Business Operations Coordinator/Office Administration / Executive Support
- Strong experience in invoicing, expense tracking, and documentation
- Proven ability in calendar management and meeting coordination
- Excellent follow-up, tracking, and execution discipline
- Proficiency in MS Excel, Google Workspace
- Familiarity with Zoho Books / accounting tools (preferred)
- Strong communication and coordination skills
- High ownership, attention to detail, and confidentiality

Education & Certifications

Education :

- Bachelor’s degree in business administration, Commerce, Management, or related field

Preferred Certifications :

- MS Office / Advanced Excel
- Tally / Zoho Books / Accounting tools
- Executive Assistance / Office Administration
- HR coordination or Digital Marketing basics (added advantage)

Who This Role is For

- Someone who thrives on structure, discipline, and follow-through
- Highly organized with strong attention to detail
- Comfortable working closely with leadership
- Robust at multi-tasking and coordination across teams
- Takes ownership and ensure things get done

Pay: ₹200,000.00 - ₹450,000.00 per year

Work Location: In person

📌 Business Operations Coordinator (Hyderabad)
🏢 VRT Management Group
📍 Hyderabad