Contract Type: Permanent

- Job Location: Hyderabad - India

The Opportunity

ADB SAFEGATE LABS INDIA is looking for a highly organized, detail‑oriented, and proactive Office Administrator to support day‑to‑day office operations and ensure effective administrative processes across departments. This role is essential in maintaining a well‑functioning office environment, supporting internal teams, coordinating vendors, and ensuring compliance with local regulatory requirements.

Key Responsibilities

Administration Office Management & Purchasing

- Welcome, assist, and direct visitors and guests in a professional manner.
- Act as the first point of contact for office‑related queries and administrative support.
- Monitor, check, and order office and pantry supplies to ensure uninterrupted operations.
- Handle purchase requests, verify invoices, and confirm receipts for office‑related expenses.

Shipping, Postage & Logistics

- Arrange and manage outgoing shipments and courier services.
- Handle incoming and outgoing mail, deliveries, and postal services.
- Prepare shipping documentation, coordinate with logistics providers, and ensure secure packing of shipments.

Travel & Vendor Coordination

- Coordinate domestic and international travel arrangements, including flights and hotel bookings, in line with company policies.
- Manage relationships with travel agencies, vendors, and service providers to ensure cost‑effective and compliant arrangements.

Events & Coordination

- Coordinate internal and external meetings and events, managing logistics, venues, catering, and coordination with stakeholders.

Clerical & Administrative Support

- Perform general clerical duties including filing, photocopying, scanning, data entry, and document management.
- Provide administrative support to other departments as required.

Telecom & Asset Support

- Manage, monitor, and process employee’s IT Asset.
- Coordinate with telecom providers regarding service issues, line activations, or billing queries.

Executive Agenda management





- Manage agenda, schedule meetings and coordinate with different internal & external stakeholder.
- Drafting agendas for ExCom workshop, event management and taking full end to end accountability for event coordination

HR OPS and coordination

Qualifications & Skills

- Proven experience in office administration, office coordination, or a similar role.
- Strong organizational, multitasking, and time‑management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and general office equipment.
- Robust attention to detail with effective problem‑solving abilities.
- Ability to handle sensitive and confidential information with discretion.

Additional Requirements

- Bachelor’s degree in Business Administration or a related field is preferred.
- Certification in Office Management is an advantage.
- Prior experience in event coordination, travel arrangements, or vendor management is desirable.

You Will Make an Impact By

- Supporting smooth office operations and enabling teams to focus on core business activities.
- Ensuring compliance with administrative and regulatory requirements.
- Creating a welcoming, organized, and efficient workplace environment.

The Talent We Want to Inspire Has

- Proven experience in a similar administrative role.
- Excellent organizational and multitasking capabilities.
- Strong communication and coordination skills.
- Proficiency in Microsoft Office Suite and SAP .
- Ability to work independently and collaboratively across teams.
- A high level of integrity, discretion, and confidentiality.

What’s on Offer

At ADB SAFEGATE, we value your contribution and the impact you make. In return, we offer:

- A competitive salary and benefits package.
- Opportunities for career development and growth — we actively invest in upskilling and internal progression.
- A collaborative and inclusive working culture built on strong company values and behaviors.
- An international environment with opportunities to work and collaborate with colleagues across the globe.
- Req Id: 1396

📌 Executive Assistant & Office Administrator (Hyderabad)
🏢 ADB SAFEGATE
📍 Hyderabad