Job Title: Personal Assistant & Admin to Managing Director
Overview : We are looking for a highly organised and detail-oriented Personal Assistant & Admin professional to provide comprehensive administrative support to the Managing Director.
Responsibilities Professional Skills Required
- Handle correspondence for the MD
- Manage calendar appointments and schedules for the MD
- Organize documents, files and records
- Prepare reports and presentations as needed
- Run errands and manage the personal tasks as required
- Manage and coordinate for arrangement of drivers, personal staff and administration at the house of the Directors
- Manage costs and expenses for the managing director’s office and personal work, including getting quotations from at least 3 vendors for each outsourced task. Analyse the quality of services of the vendors and identify the vendor who is best fit for the job, at the reasonable cost
- Manage 3rd party financial payments
- Assist the MD with day to day tasks
- Manage the administration of the office.
- Manage the communication from the MDs desk to the employees and 3rd parties.
- He will be required to travel to factory, home, and other offices of the company
- Follow up of work from the other team members and external parties.
- IT, Documentation & Correspondence: - REquired to draft, proofread and manage documents, and records
- Secretarial & Office Management: Strong organisational and multitasking abilities with experience in managing office operations and official communication.
Personal Attributes Required
- High integrity and honesty
- Hardworking and responsible
- Approachable, and Prompt responsiveness
- Proactive approach to assigned responsibilities
- Positive mindset and willingness to learn
- Flexibility
- Ability to work independently with mínimal supervision
- Discretion and confidentiality in handling sensitive matters
Preferred Criteria
- 3-5 years of proven experience as a Personal Assistant to senior management.
- Permanent resident of Delhi/NCR, Stays in and around 10 Kilometers of the office
- Should have his personal vehicle registered in his name
Education & Qualification :
- Graduate or postgraduate from an English-medium institution.
- Completion of an Office Management & Secretarial Practice course is mandatory.
- Experience in Google sheets, Canva, Excel and latest reporting and presentation tools
Compensation & Work Details
- Salary : Negotiable
- Working Days : Monday to Saturday
Timings : 9:30 AM to 6:30 PM
Job Types : Full-time, Permanent
Pay: ₹35,000.00 - ₹40,000.00 per month
Perks :
- Leave encashment
- Paid sick time
- Paid time off
Ability to commute/relocate:
- Kailash Colony, Delhi, Delhi: Reliably commute or planning to relocate before starting work (preferred)