1. Preferred Candidate Profile

We are looking for an Accounts & Inventory Executive who will be responsible for maintaining accurate records of the Company's inventory and material movements, co-coordinating dispatches and repairs, and supporting the Company's accounting and documentation requirements.

The ideal candidate should be highly organized, detail-oriented and comfortable working with large volumes of material and transaction records. The candidate should have strong coordination and follow-up skills and be capable of independently tracking material from the time it is received until it is dispatched, installed, returned, sent for repair or otherwise disposed of/closed.

Skills & Qualifications

- Strong working knowledge of Tally and MS Excel is mandatory.
- Prior experience in accounts, inventory management, stock control, stores, logistics coordination or a similar role will be preferred.
- Good understanding of inventory records and stock reconciliation.
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Good documentation and record-maintenance skills.
- Ability to coordinate effectively with Service Teams, Clients, Vendors, Logistics Partners and internal departments.
- Ability to independently track multiple items/materials and their respective status.
- Should be comfortable maintaining physical as well as digital records.
- Ability to identify discrepancies in stock and material records and bring them to the attention of management.

Key Attributes

- High degree of accuracy and attention to detail
- Strong ownership and accountability
- Good follow-up discipline
- Systematic approach to record keeping
- Ability to reconcile and identify discrepancies
- Ability to manage multiple material movements simultaneously
- Proactive approach to resolving pending RMAs, repairs and dispatches
- Good coordination and communication skills

2. Role and Responsibilities

A. Inventory & Stock Management

- Maintain accurate records of all inventory and material held by the Company.
- Maintain records of all inward and outward movement of material.
- Conduct regular stock tallying and reconciliation between physical stock and system records.




- Identify and report discrepancies between physical inventory and recorded inventory.
- Generate monthly stock reports for management.
- Maintain proper records of current, standby, faulty, returned, repaired and other equipment.
- Track the movement and status of individual equipment/material wherever required.
- Ensure that inventory records are updated promptly following every inward, outward, transfer, return or other material movement.

B. RMA & Repair Management

- Manage the Company's RMA (Return Material Authorization) / repair process from initiation to closure.
- Coordinate with the Service Department regarding equipment requiring repair.
- Coordinate with clients regarding material/equipment being returned or sent for repair.
- Coordinate with repair vendors for receipt, inspection, repair and return of equipment.
- Maintain complete records of all equipment sent to and received from repair vendors.
- Track the status of pending repairs and follow up with vendors until closure.
- Ensure that repaired/replaced equipment is properly recorded and returned to the appropriate stock or service location.
- Maintain records of faulty equipment, repair history and final disposition.

C. Dispatch & Logistics Management

- Manage and coordinate dispatches of material/equipment to clients, service sites, vendors and other locations.
- Prepare Delivery Challans and other required dispatch documentation.
- Coordinate with logistics/courier partners for timely dispatch and delivery.
- Track shipments and maintain records of dispatch and delivery status.
- Follow up on delayed, undelivered or returned shipments.
- Maintain proper records of all dispatched material until delivery/receipt is confirmed.

D. Material Movement & Documentation

- Maintain complete and accurate records of all inward and outward material.




- Track the movement of standby, new, faulty, repaired and replacement equipment.
- Maintain all necessary inventory, dispatch, RMA and material-movement registers.
- Ensure that every movement of material is supported by appropriate documentation.
- Maintain records of material issued to and returned by Service Engineers/Service Department.
- Ensure timely updating of Tally/Excel and other relevant records following material movement.

E. Coordination with Service Department, Clients & Vendors

- Coordinate end-to-end with the Service Department regarding material requirements, returns, faulty equipment, standby equipment and repairs.
- Coordinate with clients regarding material dispatches, returns, replacements and repair-related requirements.
- Coordinate with repair vendors for equipment movement and repair status.
- Follow up with all relevant parties to ensure that material movement and repair activities are completed within the required timelines.
- Escalate delays, discrepancies or unresolved issues to the appropriate authority.

F. Accounts & Record Management

- Maintain accurate records in Tally and Excel relating to inventory and material transactions.
- Ensure that relevant inventory and material records are properly reconciled.
- Assist in maintaining supporting documentation for inventory-related accounting records.
- Maintain all necessary registers, reports and supporting documents in an organized manner.
- Prepare periodic reports relating to stock, material movement, pending repairs, RMAs and dispatches as required by management.

G. Reporting & Control

- Prepare and submit the monthly stock report to management.
- Prepare reports on:
- Stock position
- Stock discrepancies
- Pending RMAs
- Material under repair
- Material dispatched
- Material pending receipt
- Standby equipment
- Faulty equipment
- Other material movements as required

- Ensure that all outstanding material movements and pending RMAs are regularly reviewed and followed up.
- Maintain proper documentation so that the location and status of Company equipment/material can be identified at any time.

- * MALE ONLY*

📌 Accounts And Inventory Executive (Mumbai)
🏢 Shreeji Comsec
📍 Mumbai