JOB RESPONSIBILITIES HR & ADMIN EXECUTIVE

1. Recruitment & Manpower Management

- Handle recruitment, screening of resumes, interviews, and employee selection.
- Coordinate with candidates for joining formalities and documentation.
- Maintain manpower requirements for office, workshop, and project sites.
- Coordinate deployment of engineers, technicians, fitters, welders, riggers, and other site personnel.
- Maintain employee records, CVs, qualification certificates, and experience details.

2. Attendance, Leave & Payroll Coordination

- Maintain daily attendance, leave records, overtime, and employee working hours.
- Prepare monthly attendance and salary input sheets.
- Coordinate with the accounts department for salary processing, advances, deductions, and reimbursements.
- Maintain employee-wise salary records and payroll documentation.

3. Employee Documentation & Compliance

- Prepare appointment letters, offer letters, employment agreements, and experience certificates.
- Maintain employee personal files, ID proofs, bank details, and emergency contact information.
- Coordinate PF, ESI, skilled tax, and other applicable statutory compliance with the accounts team or consultant.
- Maintain records of employee contracts, renewals, and exit formalities.

4. Office & General Administration

- Manage office stationery, housekeeping, utilities, courier, and other administrative requirements.
- Maintain office records, registers, files, and documentation.
- Coordinate with vendors, service providers, and office maintenance personnel.
- Manage company assets, employee ID cards, access records, and asset handover registers.

5. Project Site & Overseas Manpower Coordination

- Coordinate manpower mobilization for domestic and international projects, including Senegal assignments.




- Collect and verify passports, passport validity, qualifications, experience certificates, and other required documents.
- Coordinate visa documentation, work permits, medical examinations, and vaccinations where legally required.
- Coordinate flight tickets, accommodation, local transportation, and site joining schedules.
- Maintain deployment, rotation, leave, demobilization, and replacement manpower records.
- Coordinate with project managers and clients regarding manpower availability and deployment status.

6. Employee Welfare & Discipline

- Communicate company policies, attendance rules, leave procedures, and workplace discipline.
- Handle employee grievances and coordinate resolutions with management.
- Maintain records of warnings, disciplinary actions, and performance reviews.
- Coordinate employee onboarding, induction, training, and exit interviews.

7. MIS & Management Reporting

- Prepare daily attendance reports and monthly HR reports.
- Submit manpower status, recruitment status, vacancies, joining, resignation, and absenteeism reports.
- Maintain an updated employee database and document-expiry tracker.
- Report HR and administrative issues to management on time.

8. Other Responsibilities

- Coordinate with the accounts, purchase, project, and operations departments.
- Ensure proper filing and timely submission of HR and administrative documents.
- Perform other HR and administrative duties assigned by management.

Reporting To: Management

Required Skills: MS Excel, MS Word, email communication, recruitment, payroll coordination, record keeping, and strong communication skills.

Key Performance Expectations: Timely recruitment, accurate attendance and employee records, on-time HR reporting, proper documentation, and effective manpower coordination.

📌 HR and Accountant (Ranchi)
🏢 Metflo Process
📍 Ranchi