Job Summary

We are looking for a proactive and well-organized Personal Assistant to the Managing Director to manage the MD's meetings, coordination, documentation, and follow-ups. The candidate will be responsible for ensuring that all action points discussed during meetings are properly assigned, tracked, and completed within the given timelines.

Location: Bangalore

Experience: 5-8 Years

Job Type: Full-Time

Key Responsibilities

- Manage and coordinate the MD's daily/weekly meeting schedule and calendar.
- Schedule meetings with internal teams, clients, vendors, and other stakeholders.
- Attend meetings, take notes, and prepare accurate Minutes of Meeting (MOM).
- Document key discussion points, decisions, action items, responsible persons, and deadlines.
- Assign tasks/action points to concerned employees as instructed by the MD.
- Maintain an Action Item / Task Tracker and regularly update the status.
- Follow up with concerned employees/departments to ensure timely completion of assigned tasks.
- Identify delayed or pending tasks and highlight them to the MD.




- Coordinate with different departments to ensure smooth execution of MD's instructions.
- Prepare daily/weekly status updates and pending task reports whenever required.
- Remind the MD about significant meetings, deadlines, pending decisions, and follow-ups.
- Maintain proper records of MOMs, meeting schedules, and action items.
- Handle confidential information with professionalism and discretion.
- Perform other coordination and administrative responsibilities assigned by the MD.

Required Skills

- Excellent communication and interpersonal skills.
- Strong follow-up, coordination, and organizational skills.
- Good knowledge of MS Excel
- Word
- PowerPoint
- Outlook/Google Calendar
- Strong documentation and MOM preparation skills
- Ability to manage multiple tasks and deadlines
- Proactive attitude, ownership, and attention to detail
- Prior experience working with MD/Director/CEO will be preferred

📌 Secretary/ Executive Assistant (EA) / Personal Assistant - Bangalore (Bengaluru)
🏢 Smartmart Recruitment Mumbai
📍 Bengaluru