Job Location: CBD Belapur, Navi Mumbai

· SECURITY AND SAFETY

- Follow all laid down processes to secure the safety and security of all Revmax offices
- Follow all laid down processes for securing all Revmax assets and their movement into and outside of Revmax offices.
- Monitor the approved methods and technology (e.g. CCTV, Access control etc.) and ensure smooth running and good maintenance of all systems and equipment

· FACILITY MANAGEMENT

- Ensure all housekeeping staff is properly attired in clean uniforms and report for work as per timing agreed. Conduct daily briefings with housekeeping staff to establish and maintain high standards of cleanliness, tidiness, and hygiene in all areas, including pantry, toilets, and common spaces.
- Ensure everyone maintains entries in a register for visitors and Inward /outward Register for receipt and issue of material.
- Ensure timely repairs and maintenance at Revmax offices and non-IT equipment and assets, including but not limited to furniture and fixtures, air conditioning systems etc.
- Annual Maintenance Contracts (AMC) to be entered into and proper records to be maintained to ensure that all preventive maintenance is carried out as per the schedule agreed in the AMC to keep all critical assets & equipment in working condition.
- Ensure that adequate and hygienic are provided in all Revmax offices or guest houses
- Check rooms and common areas including pantry, toilets, stairways, and lounge areas, for cleanliness
- Check and sign the logbook to be maintained by the housekeeping staff (HKS) and checkup the entire office at least twice daily to ensure that housing keeping is as per the standard and procedure laid down
- Toilets: Ensure HKS maintains spotless cleanliness and that all toilet flooring is dry and usable. Ensure nothing is thrown into the toilet commode and in the washbasin to avoid any blockage in the drain
- Arrange for purchase of necessary housekeeping materials
- Schedule shifts and arrange for replacements in cases of absence
- Establish and educate staff on cleanliness, tidiness, and hygiene standards
- Motivate team members and resolve any issues that occur on the job
- Monitor and replenish cleaning products stock including floor cleaner, bleach, and rubber gloves
- Ensure that adequate and hygienic tea/coffee/drinking water provision is made for employees at competitive costs and within budgets.
- Pantry is maintained spotlessly clean. Ensure all Staff Members follow the instructions laid down to use the gadgets like Microwave oven etc. and also in the washbasin area to avoid any blockages in drainage etc.
- Arrange for purchase of necessary pantry materials like sugar, tea powder, coffee powder, biscuits, etc.
- Ensure cups, mugs, spoons, and plates are there in the pantry in sufficient quantity.
- Prepare a Schedule of Pest Control in all offices on a quarterly basis & coordinate between vendor & admin representative in every location.
- Follow all laid down protocols and processes for use of common facilities within the office (e.g.



conference and meeting rooms etc.)
- Prepare the list of vendor bills .Prepare rent sheet & housekeeping invoices. Get it approved by the manager, and management and submit it to Accounts for payment.
- Ensure seat allocation to new joinee as per the instructions of the manager
- Manage the process of issuance of mobile phones/sim card for local/international use for employees, visiting employees and getting best possible corporate deals from service providers.
- Prepare the list of utility bills (i.e., electricity, telephone, mobile, water, maintenance, rent, property tax, etc.) that need to pay timely .
- Ensure everyone maintains discipline and makes visitors sit in the meeting room until the staff concerned is free to attend to them.
- Ensure water and tea is provided to visitors and guests by housekeeping staff.
- Ensure that no outsiders or unauthorized people are permitted inside without checking with the people who they want to meet and/or have a prior appointment.
- Renovation Work: Co-ordinate and Look after all renovation work in the office or any of the Jobbing Units. b. Establish proper rates for all regular contractors i.e. Carpenter, Electrician, and Civil Contractors, etc., after getting a quotation from at least 3 other Contractors.
- Ensure proper quality work and timely completion of work.
- All wastages and unnecessary costs to be identified and removed after discussion with the Management
- · TRAVEL
- Assist in finalizing corporate deals with hotels, travel agents, airlines and manage such relationships and keep constantly exploring new ideas, vendors etc. along with keeping oneself abreast of the evolving services and solutions in the hospitality industry.
- Support Revmax employees for all their visa / ticketing / hotel / forex and travel arrangements
- Provide for comfortable guest house, service apartments as an acceptable alternative to hotels where volumes justify and play a lead role in managing the guest house and identification of service apartments with the objective to find the right balance between comfort and costs.
- Provide periodic MIS on Travel trends and costs and suggest means of managing travel budgets.
- Maintain records of All Travel Cards
- · Vehicle Management
- Manage the company's fleet of 12 vehicles, ensuring they are safe, compliant, and well-maintained.
- Implement a daily routine of inspecting driver checklists to assess vehicle condition and address any minor repairs or issues suggested by drivers promptly.




- Conduct daily monitoring of the BPCL portal for Petro- card balances and the ICICI wallet for Fastag balances to ensure sufficient funds for uninterrupted travel.
- Proactively manage and schedule all vehicle-related compliance, including the timely renewal of insurance policies, PUC certificates, and regular servicing.
- Regularly monitor the Maharashtra Traffic Police E-challan portal and take necessary action.
- Keep track of kilometer usage, monitor log sheets, and escalate any abnormal usage or misuse to the relevant department head/HR.

· OVERALL

- Adhere to company & departmental polices & procedures like communication protocols, operational practices / procedures, Information security practices, attendance, procedures, etc
- Reporting to management by publishing daily / weekly / monthly MIS.
- Proficiently use MS Office, especially MS Excel, for preparing reports, maintaining records, and managing data sheets.
- Ensure data confidentially, integrity & protection of company’s property
- Perform any other work assigned by the Management from time to time as per organizational priority

CORPORATE ALIGNMENT

- Ensure discipline, professional work ethic and collaborative, productive work relationships within the company.
- Ensure productive work relationships are established with all relevant internal departments.
- Ensure data confidentiality, integrity and protection of company's intellectual property.
- Participate in cultural, social and fun events with an open mind in order to create camaraderie and collaborative team spirit. Respect and recognize differences and ensure inclusive behavior.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Application Question(s):

- How many years of professional experience do you have handling general administration, facility management, and vendor coordination in a corporate setting?
- Rate your proficiency in using MS Office, particularly MS Excel, for preparing MIS reports, tracking data sheets, and maintaining operational records on a scale of 1 to 10
- Do you have hands-on experience overseeing office facility operations, including managing housekeeping standards, pantry supplies, office repairs, and coordinating Annual Maintenance Contracts (AMCs)?
- This role involves managing a corporate fleet (e.g., 12 vehicles). Do you have experience overseeing vehicle compliance such as insurance renewals, PUC certificates, servicing, and monitoring toll/fuel portals (such as Fastag and BPCL)?
- Are you experienced in monitoring driver logs, tracking vehicle kilometer usage, and reviewing traffic police e-challan portals?
- Do you have experience supporting employees with corporate travel arrangements, including ticketing, visa, hotel bookings, forex, guest house/service apartment management, and maintaining travel card records?
- This position requires being on call occasionally providing off-hours support for scheduled maintenance or critical operational tasks to minimize business disruption. Are you comfortable with this work arrangement?

Work Location: In person

📌 Office Admin Executive (CBD Belapur)
🏢 Revmax Telecom Infrastructures
📍 CBD Belapur