HR, RECRUITMENT & COORDINATION EXECUTIVE

Location: Rajkot
Employment Type: Full-Time
Experience: Preferably 2–5 years

Role Purpose

We are looking for an energetic, organized, and dependable professional who can manage recruitment, employee coordination, meetings, minutes, action tracking, and follow-up activities across the organization.

The person should have strong communication skills, disciplined follow-up habits, good judgment, and the ability to work closely with management and professional teams.

Key ResponsibilitiesRecruitment

- Source candidates through job portals, LinkedIn, referrals, institutions, and other channels.
- Screen candidates through initial calls and interviews.
- Coordinate interviews with management and department heads.
- Maintain candidate pipelines and recruitment trackers.
- Follow up with shortlisted candidates until joining.
- Coordinate offer, joining, documentation, and onboarding activities.
- Maintain relationships with good candidates for future requirements.

Employee Coordination

- Coordinate day-to-day HR communication with employees.
- Maintain attendance, leave, joining, exit, and basic employee records.
- Coordinate probation reviews, performance reviews, and training schedules.
- Support department heads with manpower and people-related coordination.
- Help maintain a professional and positive work environment.

Meetings & Minutes

- Schedule internal and external meetings.
- Coordinate availability of participants.
- Send meeting reminders and required information.
- Prepare or coordinate meeting agendas.
- Attend selected management and departmental meetings.
- Prepare clear Minutes of Meeting.
- Record decisions, responsibilities, and timelines.
- Circulate minutes promptly to relevant participants.

Follow-Up & Action Tracking

- Maintain a central action-point tracker.
- Record responsible person and due date for each task.
- Follow up regularly until closure.
- Maintain daily, weekly, and monthly follow-up schedules.
- Prepare pending-action summaries for management.
- Escalate important overdue items appropriately.
- Ensure decisions taken in meetings are translated into action.





Management Coordination

- Coordinate communication between management and departments.
- Collect required information and status updates.
- Prepare simple Excel trackers and management reports.
- Maintain calendars for important HR and organizational activities.
- Support management in organizing priorities and follow-ups.

Technology & Productivity

- Use Excel, email, calendars, HR tools, and digital productivity systems effectively.
- Use AI tools appropriately for drafting, summarizing, research, meeting notes, and productivity.
- Learn and adopt new systems as required.

Key Qualities RequiredStrong Communication

- Clear verbal and written communication.
- Professional phone communication.
- Ability to communicate effectively with candidates, employees, and management.
- Gujarati and Hindi communication should be strong; workable English is expected.

Energy & Initiative

- Proactive and responsive.
- Does not wait repeatedly for instructions.
- Takes ownership and moves work forward.

Disciplined Follow-Up

- Remembers commitments and deadlines.
- Maintains proper trackers.
- Follows up politely but persistently until completion.

Sound Judgment

- Understands priorities.
- Knows when to escalate matters.
- Handles sensitive employee and management matters carefully.

Ability to Attract People

- Creates a positive impression of the organization.
- Communicates job opportunities effectively.
- Builds rapport with suitable candidates.

Organization & Reliability

- Keeps information, schedules, and documents organized.
- Does not allow key matters to get lost.
- Delivers commitments on time.

Willingness to Learn

- Open to new HR methods, recruitment tools, technology, AI, and business processes.
- Learns quickly from feedback and experience.





Confidentiality & Maturity

- Handles employee, compensation, recruitment, and management information responsibly.

Preferred Background

Candidates with experience in any of the following may be suitable:

- HR Executive
- Recruiter / Talent Acquisition Executive
- HR Coordinator
- Senior HR Executive
- HR Generalist
- Recruitment Executive
- Administration & HR Coordination

Experience in professional services, consulting, accounting, finance, IT, or organized industrial businesses will be useful but is not mandatory.

Growth Opportunity

A strong performer can grow into:

Senior HR Executive → Assistant HR Manager → HR Manager → Head of HR

How We Will Evaluate You

Our selection process will focus on practical capability rather than qualifications alone.

Candidates should be prepared to demonstrate:

- Communication: Clear, confident, and professional communication with candidates, employees, and management.
- Recruitment capability: Ability to source, screen, engage, and follow up with suitable candidates.
- Follow-up discipline: Ability to maintain schedules, pending lists, reminders, and ensure closure of assigned tasks.
- Meeting coordination: Ability to schedule meetings, prepare agendas, take clear minutes, circulate decisions, and track action points.
- Judgment and maturity: Ability to prioritize matters, handle sensitive situations, and escalate appropriately.
- Energy and initiative: Ability to take ownership and move work forward without repeated instructions.
- Organization and reliability: Ability to manage multiple tasks, deadlines, records, and commitments accurately.
- Technology usage: Practical ability to use Excel, email, calendars, HR systems, and AI/productivity tools.
- Learning ability: Openness to feedback and ability to learn new systems and responsibilities quickly.

The selection process may include practical exercises relating to recruitment, communication, meeting minutes, scheduling, and follow-up management.

Pay: Up to ₹30,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 HR, RECRUITMENT & COORDINATION EXECUTIVE (Rajkot)
🏢 M/s. Arvindkumar R. Maniar
📍 Rajkot