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Job Title: Spare Parts Executive ( DAY/NIGHT SHIFT)
Department: Spare Parts / Inventory / Stores
Reports To: Spare Parts Incharge / Service Manager
Location: As per company requirements

1. Job Summary

The Spare Parts Executive is responsible for managing spare parts inventory, handling customer and workshop requirements, maintaining stock records, coordinating with suppliers, and ensuring the timely availability of spare parts for service and repair operations.

2. Key Roles and Responsibilities

- Inventory Management
- Maintain accurate stock records of all spare parts.
- Monitor stock levels and ensure the availability of fast-moving parts.
- Conduct regular physical stock verification and reconcile discrepancies.
- Identify slow-moving, non-moving, and obsolete stock.
- Spare Parts Procurement
- Prepare purchase requests for required spare parts.
- Coordinate with suppliers, vendors, and the purchase department.
- Follow up on pending orders and ensure timely delivery.
- Verify the quantity, quality, and part numbers of received materials.
- Customer and Workshop Support
- Issue spare parts to the service workshop as per authorized requirements.
- Assist customers in identifying and obtaining the correct spare parts.
- Coordinate with service advisors and technicians to fulfil parts requirements.
- Ensure timely billing and delivery of spare parts.
- Documentation and Reporting
- Maintain records of stock receipts, issues, returns, and transfers.
- Prepare daily, weekly, and monthly inventory reports.
- Update stock details in the ERP or inventory management system.
- Maintain proper documentation of invoices, purchase orders, and delivery challans.
- Store Management
- Ensure proper storage, labelling, and arrangement of spare parts.
- Maintain cleanliness, safety,



and systematic organization of the store.
- Follow company policies and procedures for inventory control.
- Prevent damage, loss, and unauthorized issuance of spare parts.
- Coordination and Compliance
- Coordinate with the Spare Parts Incharge, Service Department, Accounts, and Purchase Department.
- Support internal and external stock audits.
- Follow company policies regarding stock handling, documentation, and customer service.
- Report stock shortages, discrepancies, and other issues to the reporting manager promptly.

3. Required Qualifications

- 12th pass or graduate; a diploma in Automobile or Mechanical Engineering is preferred.
- Basic knowledge of automobile spare parts and inventory management.
- Computer knowledge, including MS Excel and ERP or inventory software.
- Previous experience in an automobile dealership, service centre, or spare parts store is preferred.

4. Required Skills

- Good communication and coordination skills.
- Strong inventory management and organizational abilities.
- Attention to detail and accuracy in documentation.
- Basic computer and data-entry skills.
- Customer service and problem-solving abilities.
- Honesty, accountability, and time management.

5. Key Performance Indicators (KPIs)

- Accuracy of inventory and stock records.
- Timely availability of spare parts.
- Reduction in stock discrepancies and shortages.
- Proper handling of slow-moving and obsolete inventory.
- Timely completion of reports and documentation.
- Customer and workshop satisfaction.

6. General Responsibilities

The employee shall perform any other duties related to spare parts, inventory, and store operations assigned by the reporting manager or management from time to time, in accordance with company policies.

Pay: ₹14,000.00 - ₹15,000.00 per month

Benefits:

- Versatile schedule
- Paid time off

Work Location: In person

📌 Spare Parts Executive (Dera Bassi)
🏢 yashodha motors
📍 Dera Bassi