Job Title: Executive Assistant cum Front Desk & Admin

Location:
Gurugram, Haryana Department: Administration / Executive Office

Experience:
2–5 Years Employment Type: Full-Time Job Summary We are looking for a well organized, professional, and proactive individual to manage executive assistance, front desk operations, and day-to-day administrative activities. The ideal candidate should possess excellent communication and interpersonal skills, a qualified attitude, and the ability to multitask while ensuring smooth office operations and providing efficient support to senior management.

Key Responsibilities
1. Executive Assistance
• Provide administrative and secretarial support to Promoter/senior management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle emails, phone calls, correspondence, and follow-ups.
• Coordinate meetings, travel arrangements, hotel bookings, and related logistics.
• Prepare and maintain reports, presentations, documents, and records.
• Handle confidential information with discretion and professionalism. 2. Front Desk Management
• Welcome and attend to visitors, clients, and business associates professionally.
• Manage incoming calls, transfer calls to the appropriate departments, and take messages.
• Ensure the office area is presentable and well-organized at all times. 3. Office Administration
• Manage day-to-day office administration and ensure smooth office functioning.
• Maintain office supplies, stationery, and inventory records.
• Coordinate with housekeeping, maintenance, vendors, and service providers.
• Monitor office requirements and ensure timely replenishment of essential supplies.
• Assist with employee coordination, meeting-room arrangements,



and general office requirements. 4. Coordination & Communication
• Liaise with internal teams, external vendors, clients, and other stakeholders.
• Support the HR and administration team with routine coordination activities, as required.
• Ensure timely follow-ups on assigned tasks and administrative matters.
• Assist in organizing office meetings, events, and other official activities. Required Skills & Qualifications
• Graduate in any discipline, relevant qualifications in administration or management will be an advantage.
• 2–5 years of relevant experience in executive assistance, front desk management, office administration, or a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and multitasking abilities.
• Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
• Professional personality with a courteous and presentable demeanor.
• Ability to handle confidential information responsibly.
• Good time-management skills and the ability to prioritize tasks effectively. Preferred Candidate Profile
• Experience supporting senior management, directors, or promoters will be an added advantage.
• Prior experience in a corporate office or family office environment is preferred.
• Should be proactive, dependable, disciplined, and comfortable handling multiple responsibilities.
• Must demonstrate a service-oriented attitude and professional workplace etiquette. What We Are Looking For A dependable and presentable professional who can efficiently manage front desk operations, provide executive-level administrative support, and take ownership of routine office administration to ensure a smooth and professional work environment.

📌 Executive Assistant (Gurugram)
🏢 Sindhu Trade Links
📍 Gurugram