About Danone Group: Mission: Bringing Health through Food to as Many people as Possible Danone is a global leader in food and beverages, focusing on Essential Dairy and Plant-based products, Waters, and Specialized Nutrition. Our mission is to bring health through food to as many people as possible by creating nutritious products, raising awareness about healthy eating and drinking habits, and conducting our business sustainably Danone’s dual focus on commercial performance and societal responsibility, combined with an ongoing commitment to innovation and the strengthening of its health-oriented brands, has resulted in strong performance worldwide. With nearly 90,000 employees and products sold in over 120 markets, Danone has generated more than €27 billion in sales annually. More information can be found at www.danone.com. About Danone India: India is among the countries in the APAC zone wherein Danone has its presence. Danone operates in India as Nutricia International Pvt. Ltd, focusing on nutrition with a range of products catering to pregnant mothers, infants, young children as well as adults. These products are manufactured in India and sold nationally under recognized brands such as Aptamil, Dexolac, Nusobee, and Protinex. Danone employs over 1,000 individuals across India and generates a turnover exceeding €150 million. The company's head office is in Mumbai, Maharashtra, with a manufacturing facility situated in Lalru, Punjab. More information can be found at https://www.danone.in/ Job Summary Provide efficient and confidential executive and administrative support to the CBU Finance Director (FD), enabling effective management of schedules, meetings, travel and correspondence. The role requires working knowledge of PowerPoint and Excel to support the FD with preparation of presentations and data organization,



alongside coordination of expense claims and vendor-related payment documentation with the relevant teams. Key roles and responsibilities
• Calendar and appointment management: Manage the FD’s calendar, coordinate appointments, resolve scheduling conflicts and provide timely reminders to support effective prioritization.
• Meeting and event coordination: Organize meetings, conferences and official events, coordinating invitations, logistics and relevant materials with internal and external stakeholders.
• Travel and guest arrangements: Coordinate domestic and international travel, including tickets, accommodation, visas and overseas appointments, and arrange accommodation for visiting guests.
• Correspondence and communication: Maintain records of incoming calls, letters and emails, route information appropriately and ensure timely communication of messages to the FD.
• Presentation support: Support the FD in preparing, updating and formatting PowerPoint presentations, consolidating inputs from relevant stakeholders into clear, consistent and well-structured decks.
• Reporting consolidation: Use Excel to collate and consolidate reporting inputs provided by the relevant teams, maintain trackers and prepare summaries for the FD. Check inputs for completeness and consistency. Follow up with the respective owners on missing information or discrepancies.
• Expense management:



Prepare and submit the FD’s expense claims with supporting documentation and follow up on processing in line with applicable company policies.
• Vendor-payment coordination: Raise purchase requisitions (PRs) and goods receipt notes (GRNs) for relevant expenses, coordinate supporting documentation with SSD/Finance and follow up to facilitate timely vendor payments through the established approval process.
• Confidentiality and discretion: Maintain confidentiality of financial and business information, correspondence, meeting discussions and decisions handled in the course of the role. Profile Required
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Education:
Graduate
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Experience:
3–5 years of relevant experience in an Executive Assistant role.
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Skills:
• Hands-on SAP/Finlay knowledge for administrative transactions.
• Calendar management, appointment prioritization and conflict resolution.
• Email management, prioritization and timely follow-up.
• Working PowerPoint and Excel skills required: presentation formatting, data consolidation, basic formulas, sorting, filtering and trackers.
• No prior finance/accounting knowledge required; reporting support excludes financial analysis and interpretation.
• Internal and external stakeholder coordination and relationship management.
• Domestic and international travel coordination, including accommodation and visas.
• Prompt problem-solving for scheduling, logistics and administration.
• Professional interpersonal skills and a collaborative approach.
• Meeting and event planning, logistics and coordination.
• Organization, attention to detail, prioritization, and follow-through.
• Explicit written and verbal communication, sound judgement and confidentiality.

📌 Executive Assistant (Mumbai)
🏢 Danone
📍 Mumbai