Sales & Payment Coordination
• Coordinate closely with Sales Manager, C&F; agents and Factory team to manage billing, sales closures, and all commercial sales-related matters.
• Follow up diligently with clients for outstanding payments and ensure timely collections.
• Maintain up-to-date ledgers and track bank account records by location to support smooth financial operations.
• Share outstanding details with Sales Managers and ensure timely billing approvals are granted to C&F; agents after verification. Billing & Sales Closing
• Monitor the opening and closing of billing cycles in alignment with the status of market outstanding.
• Actively participate in month-end sales closing processes, coordinating with IT and internal departments for timely data submission.
• Prepare and share monthly closing reports for documentation and analysis. Market Outstanding Management
• Track and control outstanding payments to ensure minimal delays in collection.
• Share outstanding statements and ensure all sales-related data is up-to-date for internal reviews and decision-making. CRM Management & Commission Tracking
• Maintain and regularly update CRM data based on actual sales.
• Process and verify booking schemes and incentive programs.
• Calculate commissions for the sales team and follow up on advance commissions by ensuring proof of sale is submitted within the agreed timeline.



Expense Management
• Receive and verify expense reports submitted by Field Sales Admins, ensuring accuracy and clear mention of outstanding balances.
• Monitor expenses in relation to sales targets and outstanding dues. Full & Final Settlement
• Collaborate with HR for the final settlement process of resigned Field Staff's.
• Verify outstanding balances with stockists and compile relevant salary, expense, and dues data for submission. Documentation & Reporting
• Prepare and maintain accurate reports such as Party Ledgers, Outstanding Statements, and Stock Statements.
• Ensure timely and accurate documentation of all commercial activities for audit and internal use. Tender Handling
• Assist in the processing and submission of tenders as and when required, ensuring proper documentation and compliance. Key Requirements
• Bachelor’s degree in Business, Commerce or related field. MBA preferred.
• 2–4 years of experience in commercial, sales, or business development roles in the pharmaceutical industry.
• Strong analytical and commercial acumen
• Good understanding of pharma market dynamics, pricing, and regulatory frameworks.
• Proficient in MS Office; experience with CRM and ERP tools is a plus.
• Robust communication, negotiation, and interpersonal skills.

📌 Sales Coordinator (Vadodara)
🏢 Vital Care Private
📍 Vadodara