Job Summary

Sujay Fire LLP is looking for a detail-oriented Accounts (Purchase) Executive to manage purchase activities, vendor coordination, purchase documentation, inventory records, and purchase-related accounting. The candidate must have hands-on knowledge of Tally Prime / Tally ERP, GST, purchase orders, delivery challans, and inventory entries.

Responsibilities

- Purchase Orders and Documentation: Create, process, track, and follow up on Purchase Orders (POs) against internal purchase indents and material requisitions.
- Purchase Orders and Documentation: Prepare and maintain purchase documentation, delivery challans, purchase bills, and GST invoices.
- Purchase Orders and Documentation: Record inventory transactions and ensure accurate entries in Tally Prime / Tally ERP.
- Purchase Orders and Documentation: Prepare Goods Receipt Notes (GRNs) and reconcile purchase orders with received materials and supplier invoices.
- Vendor Management and Negotiation: Coordinate with existing suppliers regarding pricing, quality, delivery schedules, and payment terms.
- Vendor Management and Negotiation: Identify, evaluate, and develop new vendors based on pricing, quality, reliability, and credit terms.
- Vendor Management and Negotiation: Prepare comparative statements (CS) and negotiate competitive purchase rates.
- Vendor Management and Negotiation: Maintain professional relationships with suppliers and resolve purchase-related discrepancies.
- Accounts, Inventory, and Site Material Coordination: Maintain accurate purchase accounts, supplier bills, invoices, and supporting documents.
- Accounts, Inventory, and Site Material Coordination: Coordinate with site and project teams to collect material requirements and follow up on pending requirements.
- Accounts, Inventory,



and Site Material Coordination: Track material dispatches and deliveries to project sites.
- Accounts, Inventory, and Site Material Coordination: Ensure delivery challans, invoices, and stock movements are properly recorded in the system.
- Accounts, Inventory, and Site Material Coordination: Verify GST applicability, HSN codes, and applicable tax rates.
- Accounts, Inventory, and Site Material Coordination: Coordinate with Stores, Accounts, and Site/Project teams to maintain appropriate stock levels and prevent material shortages.
- Reporting: Prepare regular purchase reports, pending purchase order reports, and vendor comparison statements.
- Reporting: Track deliveries, outstanding orders, and purchase-related cost savings.
- Reporting: Submit accurate and timely reports to management.

Requirements

- Graduate in Commerce, BBA, MBA, or a relevant field.
- 1-2 years of experience in purchase, procurement, or purchase accounting.
- Mandatory hands-on knowledge of Tally Prime / Tally ERP, including Purchase Orders, Delivery Challans, inventory entries, and GST invoices.
- Good understanding of GST, HSN codes, and inventory management.
- Proficiency in MS Excel.
- Robust negotiation, communication, coordination, and follow-up skills.
- Knowledge of vendor management and market sourcing.
- Must have a valid driving licence and access to a vehicle for work-related requirements.
- Experience in manufacturing, trading, or the fire safety industry will be an added advantage.

Job Type: Full time

Location: Pune City, Maharashtra, India

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Accounts (Purchase) Executive (Pune)
🏢 SUJAY FIRE
📍 Pune