Job Description: HR Executive
Job Summary
We are looking for a dynamic and organized HR Executive to manage our core human resources operations and oversee the complete employee lifecycle. In this role, you will be responsible for driving talent acquisition, managing attendance and leave records, executing flawless joining, onboarding, and exit formalities, and fostering a positive work culture through employee engagement initiatives.
Key Responsibilities
1. Talent Acquisition & Recruitment

- Manage end-to-end recruitment tracking, from sourcing and screening resumes to scheduling interviews with hiring managers.
- Utilize job portals, social media channels, and employee referral networks to build a strong pipeline of qualified candidates.
- Coordinate salary negotiations and issue formal Offer Letters and Appointment Letters to selected candidates.

2. Joining & Onboarding Formalities

- Initiate background verification processes and collect all necessary employment documents on day one.
- Facilitate seamless joining formalities, including the creation of employee profiles in the HRMS/HRIS system.
- Conduct company induction programs to introduce new hires to the organizations culture, policies, and teams.

3. Leave & Attendance Management

- Monitor daily biometric/digital attendance records and manage shifts or rosters.
- Track and process employee leave requests while maintaining strict compliance with the companys leave policy.
- Consolidate accurate leave and attendance data every month to serve as clean inputs for payroll processing.

4. Sales Employee Travel Expense Verification

- Review, audit,



and verify travel and conveyance expense claims submitted by the field sales team.
- Cross-verify travel bills, hotel vouchers, fuel receipts, and daily allowances (DA) against the pre-approved company travel policy matrix.
- Flag discrepancies, identify unauthorized expenses, and coordinate with the sales and accounts/finance teams for timely, audited reimbursements.

5. Employee Engagement & Relations

- Plan, organize, and execute employee engagement activities, festival celebrations, and team-building events to maintain high morale.
- Act as the primary point of contact for routine employee queries regarding policies, salaries, and advantages.
- Support conflict resolution, address grievances promptly, and champion a positive workplace culture.

6. Exit & Offboarding Formalities

- Manage the formal resignation acceptance workflow and communicate notice period timelines.
- Conduct objective exit interviews to collect valuable feedback and identify organizational areas of improvement.
- Coordinate the clearance process across multiple departments (IT, Admin, Finance) and handle the final Full & Final (F&F;) settlement documentation.

Required Qualifications & Skills

- Education: Bachelors degree in Business Administration, Commerce, or human resources (MBA or PGDM in HR is highly preferred).
- Experience: 3 to 5 years of proven experience working as an HR Generalist or HR Executive.
- Software Proficiency: Hands-on experience with HRMS / HRIS tools
- Analytical Skills: Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables) to track attendance and accurately audit sales team travel expenses.

Perks and benefits

Health insurance, Provident fund, Annual bonus

📌 Hr Executive And Generalist (Karnal)
🏢 PRABHAAT GLOBAL INDUSTRIES
📍 Karnal